Receptionist / Paperwork Auditor

Par Mar Stores•Marietta, OH

15d•Onsite

About The Position

This position focuses on auditing daily paperwork, specifically concentrating on identifying invoice mistakes and entry errors, with a keen attention to detail for fuel invoices and data entry. The role requires a thorough understanding of paperwork entry processes at both store and corporate levels, the ability to work independently, and the capacity to complete the paperwork auditing process in a timely manner. The individual will be responsible for ensuring the accuracy of all entered information, contacting locations for missing or additional information, and following up on requests. Discrepancies are to be reported to the Director of Loss Prevention. A key responsibility includes auditing daily store deposits by comparing the bank-issued deposit slip with the store's internal records, ensuring daily bank deposits are made. Maintaining an organized auditing system, meeting specified deadlines, and reporting any potential issues immediately are crucial. The role also emphasizes maintaining high productivity, accuracy, and efficiency, fostering a team-oriented demeanor through clear communication, making objective decisions, setting growth-oriented goals for employees, maintaining confidentiality of company information, and upholding a professional appearance and image in accordance with company policies and mission.

Requirements

Attention to detail for fuel invoices and entry.
Knowledgeable in the areas of paperwork entry.
Able to work independently.
Able to complete the paperwork auditing process in a timely manner.
Ability to maintain clear channels of communication with fellow co-workers, management teams, supervisors, and owners in compliance with company guidelines.
Ability to make decisions from a point of objective analysis of situations.
Ability to maintain a professional and neat appearance daily according to company policy.
Ability to follow and promote company policies and procedures.
Ability to maintain a professional image as a member of the corporate office.

Nice To Haves

Understanding of paperwork entry at store level and corporate levels.

Responsibilities

Develop an understanding of paperwork entry at store level to ensure you have a complete understanding of the process on both store and corporate levels.
Ensure the accuracy of all information entered at store level by using all reports necessary.
Contact the location to request any missing or additional information needed to audit the daily paperwork.
Follow-up with any requests you have sent to the locations.
Contact the Director of Loss Prevention for any discrepancies that are unexplainable or unable to be corrected at the current time.
Ensure all stores deposits are audited daily with the paperwork by using the deposit slip the store receives from the bank, not just the one written at store level. Request that the store send you the slip from the bank or verify the deposit from banking relations at the corporate office when the slip from the bank is not available. Bank deposits are to be made daily.
Maintain an orderly paperwork auditing system, which will help ensure accuracy and easy follow-up when needed.
Ensure all paperwork auditing is completed within the deadline specified by the Director of Loss Prevention and report any issues within the deadline immediately upon discovering that you may not be able to meet the requirement. Not meeting your deadlines can result in other departments falling behind in their responsibilities.
Preserve the highest quality in all work productivity by maximizing resources, maintaining accuracy and increasing efficiency.
Always keep a consistent team-oriented demeanor by maintaining clear channels of communication with fellow co-workers, management teams, supervisors, and owners in compliance with company guidelines.
Ensure all company and employee decisions are made from a point of objective analysis of situations in question.
Set goals for employees which will encourage long-term growth and promote career opportunities within the company.
Ensure all company information is held in confidence and used to support the company position.
Maintain a professional and neat appearance daily according to company policy.
Follow and promote the company policies and procedures in a manner which supports the Company Mission Statement and Image Standards.
Develop and maintain a professional image as a member of the corporate office, supporting the company image, in actions and words at all times.