Receptionist/Office Support (6-12 month contract)

Jewish Family and Children's Services • Toronto, ON

18d • CA$44,000 - CA$58,000 • Onsite

About The Position

This is a full-time contract, in-person position working 35 hours per week. The schedule includes a mix of daytime and evening shifts, with at least three evenings per week from 12:00 p.m. to 8:00 p.m., and other shifts scheduled during regular business hours from 9:00 a.m. to 5:00 p.m. Flexibility to work evenings and travel between branches is required.

Requirements

• A post-secondary degree/diploma in Office Administration or a related field.
• Minimum of 2 years of office experience (non-profit experience is an asset).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and case management software.
• Strong verbal communication skills for diverse interactions, including supporting clients and collaborating with referring partners.
• Excellent multitasking and organizational abilities.
• Fluency in Hebrew and/or Russian is required.

Nice To Haves

• non-profit experience is an asset

Responsibilities

• Provide administrative support to Agency programs and teams.
• Coordinating program related requests and maintain client information in case management systems.
• Schedule, attend, and coordinate meetings (in-person and Zoom), including preparing agendas and recording minutes.
• Respond to inquiries from clients, visitors, and staff.
• Ensure accurate tracking and distribution of client-related vouchers (e.g., cheques, food vouchers, TTC tokens).
• Manage inbound/outbound mail, courier services, and electronic faxes.
• Assist with bulk mailings and maintain office supplies.
• Provide assistance with case file maintenance, including scanning.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree