Receptionist/Office Manager

Parallax Advanced Research•Beavercreek, OH

4h•Onsite

About The Position

The Receptionist/Office Coordinator provides highly professional administrative support to Parallax’s headquarters buildings by managing front desk operations, maintaining shared meeting spaces, managing office and kitchen supply levels, handling information requests, performing clerical functions, and assisting in the coordination of other daily office operations. This role is essential to maintaining efficient and organized office workflow.

Requirements

High school diploma or equivalent
2+ years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Professional demeanor and customer service orientation
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Detail-oriented with strong problem-solving skills

Nice To Haves

Associate’s degree or higher preferred

Responsibilities

Answer and direct phone calls, emails, and other correspondence in a professional and timely manner
Schedule and coordinate meetings, appointments, and occasional travel arrangements
Manage conference room calendars
Provide on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting support
Maintain and organize files, databases, and records—electronic and paper
Prepare reports, memos, letters, and other documents
Assist other administrative staff in the preparation of regularly scheduled reports and presentations
Order and maintain office and kitchen supplies and inventory
Prepare, submit, and track purchase requests and expense reports
Handle sensitive information with a high level of confidentiality
Support project coordination, research, and tracking as needed
Liaise with internal staff and external partners and vendors
Perform general clerical duties including photocopying, scanning, and mailing