Receptionist/Office Coordinator - Full Time - Hamptons

Marders • Bridgehampton, NY

4d • Onsite

About The Position

For 50 years, Marders has been a trusted name and industry leader in the Hamptons, creating exceptional outdoor environments through environmental design, installation, maintenance, and horticultural care. Our work spans some of the East End’s most distinctive residential properties, combining craftsmanship, precision, and timeless design. Our team values collaboration, problem-solving, professionalism, and delivering a high-level client experience from concept through completion. Organic practices have remained a core principle since our inception, grounding us in sustainability while we continue to evolve and grow within the industry. As our project volume and capabilities continue to expand, we are seeking experienced professionals who thrive in fast-paced environments and take pride in delivering high-quality work. Marders offers employees a competitive benefits package, including an exceptional medical plan, 401(k) with company matching and discretionary contributions, paid time off, company holidays, and discretionary bonuses. Joining Marders means becoming part of a respected company with deep roots, strong values, and an exciting future in the Hamptons landscape industry. The Receptionist/Office Coordinator maximizes efficiency and productivity by assisting in the management of all Office Operations, Owning Reception and facilitating the Retail department to meet and exceed sales goals and service expectations.

Requirements

• Previous experience in a receptionist or administrative/office support role, preferably in a high-call-volume environment.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in the Microsoft Office suite (Word and Excel).
• Experience with Google programs.
• Ability to work independently and as part of a team.
• High school diploma or equivalent

Responsibilities

• Answer the reception phone in a friendly, professional, and timely manner and direct them to the appropriate department or individual.
• Accountable for monitoring the [email protected] email account when scheduled, and acting immediately on any inquiries, passing to the appropriate department or individual following the existing procedures.
• Assist the owner with special projects, including but not limited to conference reports.
• Operate registers and be able to follow all retail processes and procedures.
• Facilitate customer callbacks and any appointments with Retail Associates.
• Greet and assist customers in a friendly and professional manner.
• Respond to customer inquiries via phone, email, or in person
• Monitor and restock coffee and kitchen supplies; brew coffee each morning.
• Restock paper and maintain the copier/printer machines as needed.
• Perform general administrative tasks such as filing, scanning, and data entry.
• Update and maintain internal phone/contact lists.
• Support office events and assist with occasional special projects.

Benefits

• Full-time position, office-based.
• Comprehensive benefits package, including health, dental, and vision insurance, 401(k) savings plan, paid time off, and company holidays.
• Opportunities for professional development and career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED