Receptionist & HR Coordinator

Shop LC • Austin, TX

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About The Position

As a HR Coordinator & Receptionist, we want you to be friendly, approachable, and demonstrate confidentiality with your work. You will be responsible for administrative functions including data entry, file audits, employment verifications, form collection, reporting and working on special projects as assigned. The HR Assistant must have strong computer and time management skills, be detail oriented and organized, deadline driven and have the ability to multi-task in a fun and often changing environment.

Requirements

• Bilingual candidates are strongly encouraged to apply, as we have a multilingual workforce.
• 1-3 years of work experience, with an interest in learning about Human Resources, Clerical, Office, or Administrative Assistant responsibilities.
• Self-Driven and solutions oriented, with a desire to work as part of a team.
• Experience showing discretion, integrity, responsiveness, and strong attention to detail.
• Excellent communication and people skills, organization, and ability to follow up with competing priorities.
• High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry.
• Ability to establish and maintain healthy working relationships at all levels in the organization.
• Ability to multi-task, be flexible to deliver effective results and meet deadlines.
• An ambassador of our Core Values: Teamwork, Honesty, Commitment, Passion, and Positive Attitude.

Responsibilities

• Greet all visitors and guests in a positive and professional manner between the hours of 8:30am - 5:30pm each weekday (with some flexibility).
• Answer and direct incoming calls and direct callers to the appropriate departments.
• Provide general support such as preparing correspondence, forms and reports, scheduling meetings and conference rooms.
• Sort and distribute incoming mail to appropriate recipients.
• Process outgoing mail, including postage and delivery to the post office or courier services.
• Perform basic security check-in processes, including building access cards for verified Vendors and 3rd party guests.
• Manage Employee questions quickly and effectively, and partner when required; provide troubleshooting assistance to employees involving any of our systems or processes.
• Perform various clerical and administrative activities, including but not limited to data entry and e-file maintenance, sending emails with status updates as required.
• Support recruiting and new hire activities including filling out applications, appointment-setting, orientation and entering Employee data into systems.
• Provide general support such as preparing correspondence, forms, arranging meetings, processing confidential reports and documents, and tracking deadlines.
• Provide support for payroll and timekeeping as needed to ensure Employees are paid accurately and timely; may need to escalate to vendor and follow-up on tickets.
• Assist with HR compliance projects and audits throughout the year.
• Assist in the organization of company sponsored events, from planning to coordination.
• Comply with company policies and procedures.
• All other duties as assigned by manager.

Benefits

• 100% Company paid, employee-only medical, dental, vision, and life insurance.
• 4% 401(k) matching
• Company profit sharing (twice annually)
• Up to 15 days of PTO & vacation time, maternity/paternity leave, company-covered short-term & long-term disability, paid training time, paid volunteer time, 7 paid holidays
• Corporate discounts, employee sales, Employee Assistance Program
• Tuition reimbursement and scholarship (for dependents going to college)
• A great work environment, where you will learn, be challenged/ supported and given projects that reflect your interests, and you can own/ take pride in!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed