HR Receptionist - Corporate.

BerryMex•Oxnard, CA

About The Position

Description Job Contributions and Key Responsibilities Reception Duties: Answer and route incoming phone calls timely and in a courteous manner. Greet employees, customers, vendors and visitors warmly and notify corresponding employees of the visitor and/or vendor. Sign in all visitors, assign badge and show visitors to destination, if applicable. Maintain a clean and organized workstation. Company Communications: Prepare communication informational materials on upcoming events, new hires, terminations, and local news by communicating with Corporate HR and post on SharePoint. Send information and reminders on company events via the Company intranet. Collaborate with Communications on yearly calendar of events. Update Birthday information for Admin EEs. Distribute to districts and post printed material at the Corporate office. Office Administration: Order office supplies and postage. Record and maintain logs for incoming packages, visitors, and employee berry orders. Secure main office doors. Manage incoming/outgoing mail to include internal mail distribution such as separating mail for each department, notifying employees of packages, and making pickup requests. Corporate HR Administration: Support with data entry and filing. Support the recruiting process background checks. Support onboarding process, to include but not limited to: obtaining needed supplies (office supplies, p-card, badge, nameplate, and business cards), setting up required account(s). Ensure and follow up with IT that new hire equipment and supplies are available and set up prior to new employee’s start date. Create email addresses and update title change and any information change on Active Directory. Scan, Code and submit invoices. Prepare and update New Hire orientation packets. Mail/Fax DE 34 reports. Project Management Support: Coordinate Corporate HR department company events. Manage the berry request program which includes tracking, email confirmation, requesting information from a third party, make needed modifications, picking up order (once a week), notifying employees of berry arrival, sending submitted order to accounts payable, and keep track of berry allowance. Support with printing YoS certificates, RAC Stars and order plaques and recognition items. Ordering of RAC Star Hats and ensure inventory is sent to all districts. Other duties as assigned

Requirements

Front desk duties
Multiple-line phone system
Microsoft Office Suite
Excellent interpersonal skills, to including a professional and diplomatic demeanor
High level of organizational and time management skills
Demonstrate a sense of urgency and self-starter
Customer service
Communicate fluently (verbal, written, listening and presentation) in English and Spanish required
Promote RAC’s values – Honesty, Fairness and Respect
Inspire and promote teamwork and positive morale among all employees
Support all processes toward the achievement of RAC’s objectives
Must exercise confidentiality and discretion with confidential HR matters
Outward Mindset – Intermediate/Inconsistent
Effective Execution – Advanced/Proficient
Conflict Management – Intermediate/Inconsistent
Service Orientation – Advanced/Proficient
Achievement Orientation – Advanced/Proficient
Self-Management – Intermediate/Inconsistent
Accountability - Advanced/Proficient
Collaboration - Advanced/Proficient
Sense of Urgency - Advanced/Proficient
Strategic Patterning – Intermediate/Inconsistent
HR Operational Excellence – Intermediate/Inconsistent
Labor Relations – Intermediate/Inconsistent
Talent Management - Basic/Learning
Culture Deployment - Basic/Learning
High School Diploma
Minimum 3 years’ experience working in an office environment to include front desk and data entry.
Valid California Driver’s license and ability to be insured under the company insurance.
English Spoken: <95%
English Read: <95%
English Written: <95%
Spanish Spoken: 85 - 95%
Spanish Read: 85 - 95%
Spanish Written: 85 - 95%
Microsoft Office Suite –Proficient

Responsibilities

Answer and route incoming phone calls timely and in a courteous manner.
Greet employees, customers, vendors and visitors warmly and notify corresponding employees of the visitor and/or vendor.
Sign in all visitors, assign badge and show visitors to destination, if applicable.
Maintain a clean and organized workstation.
Prepare communication informational materials on upcoming events, new hires, terminations, and local news by communicating with Corporate HR and post on SharePoint.
Send information and reminders on company events via the Company intranet.
Collaborate with Communications on yearly calendar of events.
Update Birthday information for Admin EEs.
Distribute to districts and post printed material at the Corporate office.
Order office supplies and postage.
Record and maintain logs for incoming packages, visitors, and employee berry orders.
Secure main office doors.
Manage incoming/outgoing mail to include internal mail distribution such as separating mail for each department, notifying employees of packages, and making pickup requests.
Support with data entry and filing.
Support the recruiting process background checks.
Support onboarding process, to include but not limited to: obtaining needed supplies (office supplies, p-card, badge, nameplate, and business cards), setting up required account(s).
Ensure and follow up with IT that new hire equipment and supplies are available and set up prior to new employee’s start date.
Create email addresses and update title change and any information change on Active Directory.
Scan, Code and submit invoices.
Prepare and update New Hire orientation packets.
Mail/Fax DE 34 reports.
Coordinate Corporate HR department company events.
Manage the berry request program which includes tracking, email confirmation, requesting information from a third party, make needed modifications, picking up order (once a week), notifying employees of berry arrival, sending submitted order to accounts payable, and keep track of berry allowance.
Support with printing YoS certificates, RAC Stars and order plaques and recognition items.
Ordering of RAC Star Hats and ensure inventory is sent to all districts.
Other duties as assigned