Receptionist/ Front Desk Coordinator

Prudent Engineering•Syracuse, NY

35d•$18 - $20

About The Position

Our mission: Transforming Infrastructure with Passion and Kindness. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. Prudent Engineering is an Equal Opportunity Employer. Prudent seeks a Receptionist/Front Desk Coordinator to join our team either part-time or full-time. The Receptionist/ Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment. The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
1–3 years of administrative, receptionist, or front desk experience preferred
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong communication and customer service skills
Excellent organizational and multitasking abilities
Ability to work independently and as part of a team
Valid NYS driver’s license required

Nice To Haves

Associate’s or Bachelor’s degree preferred
1–3 years of administrative, receptionist, or front desk experience preferred

Responsibilities

Greet and assist visitors, clients, and vendors in a professional and friendly manner
Answer and direct incoming phone calls and emails
Maintain the front desk and common areas to ensure they are organized and presentable
Schedule appointments, meetings, and conference room bookings
Handle incoming and outgoing mail, packages, and deliveries
Provide general administrative support such as data entry, filing, copying, and document preparation
Maintain office supplies and place orders when necessary
Assist with processing insurance requests and providing status updates as needed
Communicate with internal staff regarding insurance requests when necessary
Assist with onboarding and other HR-related administrative tasks as needed
Coordinate with other departments to support daily office operations
Maintain confidentiality of sensitive information
Other duties as assigned.