Receptionist/File Clerk [On-Call/Temporary}

Moapa Band of Paiutes • Moapa, NV

1d

About The Position

Under the direction of the Administrative Assistant, this role assists the Tribal Chairman and Tribal Administrator. Key responsibilities include maintaining confidentiality, keeping files current and updated, routing paperwork, information, and messages to the appropriate departments, possessing knowledge of all office information, and maintaining computer records management.

Requirements

• Must possess a valid Driver License and be insurable through tribal insurance
• Must possess a high school diploma, GED or two years office work related experience.
• Must pass pre-employment alcohol/drug screening
• Must be able to maintain confidentiality at all times
• Must be able to establish and maintain effective cooperative working relationships with all visitors, staff, tribal members and others
• Must be able to communicate effectively verbally and in writing using proper grammar
• Must have computer experience with computers software (MS Office)

Responsibilities

• Pleasantly greeting visitors, staff, tribal members and others at reception window and determine service need, then direct to the appropriate department and individual or take message for appropriate staff follow-up
• Answer telephone(s) and screen incoming calls by properly directing each to appropriate department and individual or take message for appropriate staff follow-up
• Pick-up, date stamp, record and disburse all incoming surface mail and facsimile (fax) transmissions on a daily basis
• Record all tribal checks
• Check out tribal equipment and vehicles by recording driver and vehicle issued
• File and retrieve record(s)
• Provide office services including setting up of computer file system, copying, processing administrative paperwork requests, routing paperwork, producing various documents (fliers, notices, etc.), correspondence formatting and proofing
• Maintain office supplies by assessing staff needs and ordering supplies
• Other duties as assigned or required

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED