Receptionist/Communication Liaison

Rimland•Des Plaines, IL

5d•Onsite

About The Position

Rimland seeks a receptionist to serve as a helpful first point of contact for anyone who walks through our doors. In this position, you will lead front desk duties, general administrative tasks, and support the overall operations of our organization. Reporting to the Project Director, you will perform a variety of tasks that help us achieve our mission of supporting individuals with autism.

Requirements

Pass a fingerprint criminal background check
Pass a child abuse and neglect check
Pass a drug screen
Provide an original document (no photocopies) showing high school completion or high school equivalency. Examples include: High school diploma, GED certificate, college transcript
Provide residency for the past 2 years
Provide current & original documents that verify your identity & ability to legally work in the United States
Provide two verifiable employment references within the last 3 years

Nice To Haves

Microsoft Office experience (1+ year)
Customer service experience (1+ year)

Responsibilities

Staff our reception desk during normal business hours using excellent customer relation skills with all callers
Staff the Reception Area by remaining there at all times to answer the front door, take in all incoming mail, prepare and post outgoing mail, coordinate paper flow in and out of front area, and file and record incoming checks
Check the general voicemail box at the beginning of each day and distribute written messages to the appropriate party’s mailboxes
Obtain and maintain full knowledge of all office equipment including the phone system, fax machines, copy machines, and postage meter
Ensure proper building entrance and exit procedures for visitors
Guide all applicants and visitors to designated meeting areas as they arrive and notify the appropriate person of their arrival
Assist in maintaining maintenance spreadsheet
Maintain furniture inventory spreadsheet
Order and stock program supplies
Provides full-time administrative support to the administrative staff on a day-to-day basis, including typing of inter-office memoranda, letters, internal meeting notes, and reports
Maintain Applicant Sign-in Log, Vehicle Key Log, and Gas Card Log
Assist the Executive Director on all public relations and fund-raising efforts of the organization
Complete daily data entry for client attendance