Receptionist/Clerical Assistant

Hargrove Engineers & Constructors•Baton Rouge, LA

4d•Onsite

About The Position

This position is generally responsible for project administration, including overall planning, tracking, and documentation of one or several projects from the proposal phase to the closeout phase. Projects are typically outlined with specific guidelines and procedures. This position also provides overall department support, including support for leaders and project managers for the specific discipline assigned. This work will be performed under general supervision.

Requirements

High School Diploma or equivalent is required.
Up to 6 years of experience in providing administrative support, preferably in an industrial engineering environment.
Knowledge and application of company standards.
Knowledge and application of office administration procedures.
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
Proficient in the use of Newforma, Deltek Vision and other software as needed.
Extreme attention to detail.
Excellent proofreading and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast paced environment with extreme multi-tasking.
Ability to prioritize effectively.
Ability to accurately develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
Ability to find and communicate accurate information.
Ability to work flexible hours as needed.

Nice To Haves

Advanced coursework is highly preferred.

Responsibilities

Assisting in Deltek Vision Resource Planning and producing reports.
Preparation of project organizational charts.
Preparation of project correspondence and transmittals.
Preparation of project mailings and labels.
Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
Scheduling project and client meetings and arrangements.
Preparation and distribution of project meeting notes.
Preparation of client and project presentations.
Execution of special projects.
Providing scanning, copying, faxing, and filing services for project related information.
Maintaining professional appearance of meeting spaces.