Receptionist Assistant

THE CASWOOD GROUP•Village of Fairport, NY

4d•$18 - $20•Onsite

About The Position

The Caswood Group is seeking a TEMPORARY Receptionist Assistant to work in a local school from the start date through the end of September, covering all school days. The role requires availability for the entirety of the assignment, with working hours from 7:30 am to 4:00 pm.

Requirements

Must be available for the entirety of the assignment.
Detail-oriented.
Able to multi-task.
Prioritize department needs.
Highly organized.
Flexible.
Maintain a high level of confidentiality.
Proficient in computer skills.
Proficient in written and verbal communication skills.
Ability to quickly learn, absorb, process, and apply information.
Strong listening and oral communication skills.
Sound academic skills—reading, writing, typing, and computation.
Adaptability, creative thinking, and problem solving.
Openness to change.
Ability to self-manage time to complete tasks.
Effective in and with groups; interpersonal, negotiation, and teamwork skills.

Responsibilities

Demonstrates sensitivity and cultural diversity of others.
Displays personal behavior and standards that align with Agency values when working with students, parents, and Agency personnel.
Aligns all actions and behaviors with the Agency’s DEI values statement and beliefs.
Models and promotes awareness and understanding of various cultures, backgrounds, experiences, orientations, and religion.
Fully engages in essential responsibilities of the position, necessary training, and required meetings.
Maintains confidentiality.
Follows and implements all Agency policies, procedures and/or processes.
Follows school safety plans including the use of secure doors, issuing visitor badges, and verifying identification documents.
Uses effective communication skills when addressing students, staff, parents, and the community including but not limited to appropriate vocabulary in both written and oral form.
Participates in professional development activities.
Displays the highest ethical and professional behavior and standards when working with students, parents, stakeholders, and Agency personnel.
Provides safe, attractive, organized, functional, healthy, and clean work environments for staff and students.
Creates a positive environment by welcoming visitors in person or on the telephone in a responsive and appropriate manner while also accurately performing job tasks.
Answers a multi-line phone system, directs calls to the appropriate party, and/or takes messages.
Answers emergency calls for nursing, behavior team, and/or supervisor support. Responds calmly and quickly to dispatch teams to the correct location.
Uses the intercom, phone system, email, and intra-school direct connect (walkie talkie) phones to provide information to the appropriate party.
Follows the school safety plan protocols and visitor management system to maintain safety, connect visitors to the appropriate Mary Cariola personnel, and ensure students are released only to the proper person.
Collects, enters, and disseminates student and staff attendance information to the appropriate person, database, or email distribution group.
Participates in meetings and professional development activities as directed by the supervisor.
Performs other administrative assistant, clerical, or computer tasks as assigned by the Superintendent or School Principal.
Perform emergency response duties as assigned.