Receptionist and Document Specialist

HUB International • Columbia, SC

1d • Onsite

About The Position

The Receptionist/Document Coordinator is responsible for lobby and reception coverage, administrative duties, administrative support, electronic mail distribution, checks and deposits and coordination of various tasks associated with the office and all management and staff.

Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control. About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.

Requirements

• 1 – 3 years of administrative office duties preferred
• Exceptional written and verbal communication skills
• This position requires the incumbent to sit up to seven and a half (7.5) hours a day, work on the computer or other office equipment up to seven and a half (7.5) hours a day, and the employee may be required to work beyond an seven and a half (7.5) hour business day occasionally.
• The position is fast paced and required someone who is comfortable in a multi-tasking environment.
• 1-2 years of relevant experience
• High school or equivalent

Responsibilities

• Pick up mail from the post office in the morning
• Open and sort all mail.
• Checks – code, deposit and copy for distribution to Account Manager. Includes handling of commission checks.
• Daily Scan and electronically assign all mail to the appropriate CAM/PAM through EPIC. This includes any mail assigned to SC or NC HUB offices.
• Store HUB hard copies of mail in file cabinet and clean out each week.
• Order any necessary supplies for the scanner and set up appointments when maintenance is required.
• Manages the answering/transferring of all incoming calls to Columbia and other Carolina offices.
• Greets/directs all visitors and non-visitors in lobby area.
• Opens/closes Columbia office (lock/unlock doors, turn on/off lights).
• Coordinates maintenance/cleanliness of ALL conference rooms for employees, clients, etc.
• Distributes FAXES via email “continuously” throughout day.
• Order any necessary supplies for the mail machine and set up appointments when maintenance is required.
• Orders office supplies for the office via Staples, Amazon and coffee distributor.
• Responsible for ordering of all ink cartridges for printers in Columbia, SC office.
• Also, liaison for the Ricoh printer repairs and service calls.
• Works with property management company on building maintenance/repair issues along with Office Support Manager.
• Handles “as-needed” requests from producers, CAMS, PAMS for typing letters, stuffing envelopes, etc.

Benefits

• Competitive salaries and benefits offerings
• Medical/dental/vision insurance and voluntary insurance options
• Health Savings Account funding
• 401k matching program
• Company paid Life and Short-Term Disability Plans
• Supplemental Life and Long-Term Disability Options
• Comprehensive Wellness Program
• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off
• Great work/life balance, because that’s important for all of us!
• Focus on creating a meaningful environment through employee engagement events
• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
• Growth potential - HUB is constantly growing and so can your career!
• A rewarding career that helps local businesses in the community
• Strong community support and involvement through HUB Gives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED