Document Specialist

Blitt and Gaines, P.C. • Vernon Hills, IL

18h • Onsite

About The Position

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services. At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary: The Document Specialist processes inbound and outbound mail and assists with scanning, faxing, and record keeping. Additionally, the Document Specialist may assist vendors, process servers, delivery people, and other firm visitors. This is an in-person position and requires working closely with teammates throughout the day.

Requirements

• High school or GED required
• Must be able to read English fluently
• Must be comfortable working in a fast-paced environment with multiple priorities
• Must have strong communication skills and emotional intelligence
• Must be able to use office equipment, including computers, printers, and scanner

Nice To Haves

• Prior mailroom or legal assistant experience is a plus
• Prior leadership experience is a plus
• Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus
• Attention to detail, organization, and ability to prioritize multiple projects

Responsibilities

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Sends outbound faxes
• Assists in keeping accurate daily mail logs
• Signs in and assists firm visitors, including vendors, process servers, and delivery people. No sales or negotiations are included in this role

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED