Part-time Receptionist and Clerical Assistant

Stillwater Milling • Stillwater, OK

4d • Onsite

About The Position

We're looking for a friendly, organized person to be the welcoming face of our company. As our Receptionist & Clerical Assistant, you'll handle front desk duties while supporting our daily operations with a variety of clerical tasks. You'll enjoy variety in your work - from greeting visitors and answering phones to processing paperwork and creating reports. It's a great opportunity for someone who likes helping others and wants to be part of a collaborative team environment. With flexible morning hours (20-25 hours per week), this position offers good work-life balance while giving you exposure to different aspects of our business operations.

Requirements

• High school diploma or GED
• Excellent communication skills - You'll be the first voice customers hear and face they see, so a friendly phone manner, clear speaking voice, and professional presence are essential
• Strong written communication for emails and correspondence
• Ability to listen carefully and relay information accurately between departments
• Basic computer skills, especially Microsoft Office (Excel, Word, Access, email)
• Typing speed of at least 30-35 words per minute
• Comfortable working with numbers and 10-key calculator
• Basic math skills: adding, subtracting, multiplying, and dividing with whole numbers, fractions, and decimals
• Ability to calculate rates, discounts, and percentages
• Good organizational skills and attention to detail
• Comfortable sitting for extended periods
• Able to lift up to 20 pounds occasionally
• Good vision for computer work and detailed tasks
• Able to handle occasional exposure to grain dust (important if you have dust allergies)

Nice To Haves

• 6 months to 1 year of office or customer service experience preferred
• Valid driver's license is a plus

Responsibilities

• Answer phones and greet visitors with a warm, professional manner
• Transfer calls and assist customers and guests
• Work as part of our front office team
• File invoices and scale tickets in numerical order
• Process paperwork from our Feed Plant
• Create reports using Excel
• Sort and distribute mail from our main office and branches
• Maintain vendor insurance certificates and hauling company documentation
• Handle other duties as needed

Benefits

• Consistent schedule with work-life balance
• Small team environment where you'll get to know everyone
• Variety of daily tasks keeps work interesting
• Opportunity to learn about our manufacturing and retail operations
• Equal opportunity employer and will make reasonable accommodation for qualified individuals with disabilities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED