Receptionist Administrator

SMITH-MIDLAND CORPORATION•Bealeton, VA

1d•Onsite

About The Position

Smith-Midland is seeking a proactive and highly organized Receptionist Administrator to serve as the face of our organization and a vital member of the office administration team. This individual will manage front desk responsibilities with professionalism and warmth, ensuring smooth daily operations, while also supporting key accounting and administrative functions. The ideal candidate must be organized, professional, and have excellent customer service skills to effectively deal with a wide range of people.

Requirements

High school diploma or equivalent
1+ years of experience as a receptionist or administrative role
Excellent customer service skills
Strong organizational and time management skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite
Basic knowledge of accounting principles and procedures

Responsibilities

Provide full-time receptionist front desk coverage for Smith-Midland’s headquarters including greeting visitors, answering phone, routing emails and distributing mail.
Maintain the reception area and conference room in a clean and orderly manner
Professionally greet visitors (key customers, suppliers, staff members), direct them to the appropriate person or department and assist with visitor requests
Direct incoming calls to the appropriate person or department
Review and forward voicemails and faxes to the appropriate person
Schedule appointments and maintain calendar for the main conference room
Receive, sort, and distribute incoming mail and packages
Schedule outgoing mail services
Perform administrative tasks such as copying, faxing, and mailing
Maintain and order office supplies
Assist with accounting and admin tasks at the direction of the Accounting Manager.
Scan daily deposits
Enter trucking vouchers
Data entry and review of production and shipping data
Maintain and order office supplies