Receptionist / Administrative Coordinator

ROCKET RACK®•Gilmer, TX

16h•Onsite

About The Position

Serves as the first point of contact for the Raceway division, ensuring a professional and welcoming environment for visitors, customers, and employees. This role coordinates front desk operations and provides administrative support across departments, while supporting onboarding, employee engagement initiatives, and select executive administrative functions such as travel coordination and calendar assistance. The position plays a key role in creating a positive and organized workplace through consistent execution of administrative and engagement-related activities.

Requirements

High school diploma required
2–5 years of administrative, receptionist, or office coordination experience
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
High attention to detail and accuracy
Strong interpersonal and communication skill
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Nice To Haves

associate degree preferred
Experience with expense reporting systems preferred
Familiarity with document management systems and shared drives

Responsibilities

Answers and appropriately routes phone calls; greets and assists visitors
Receives, sorts, and distributes mail and deliveries
Maintains front office organization and shared communication areas
Assists with expense reconciliation
Coordinates with vendors for office, building, and service needs
Provides administrative support across departments as needed
Coordinates travel arrangements (flights, hotels, itineraries) for leadership and visitors as needed
Assists with executive calendar scheduling and meeting coordination when requested
Supports preparation for meetings (materials, agendas, logistics)
Helps ensure effective communication flow between leadership and internal teams
Coordinates logistics for new associate onboarding (scheduling, materials, workspace setup)
Prepares onboarding materials and ensures required documentation is completed and filed
Supports new hire orientation activities and first-day experience
Tracks onboarding checklists and ensures completion and accuracy
Communicates new hire announcements and supports team integration
Provides administrative support for employee engagement initiatives (wellness, recognition, events)
Assists in planning and coordinating company meetings, events, and activities
Supports communication of internal initiatives and updates
Maintains consistent cadence of engagement touchpoints and activities
Helps foster a positive, organized, and engaging workplace environment