Receptionist/Administrative Assistant

Matrix Design Group•Newburgh, IN

15d•Onsite

About The Position

Matrix designs, manufactures, and sells innovative technological products that help keep people safe. Originally focused on the underground coal mining industry, Matrix has expanded into new industrial markets in the United States and globally. We are currently seeking a Front Desk Receptionist. This role serves as the first point of contact for visitors and employees, ensuring a secure and welcoming environment. This role combines reception duties with administrative responsibilities, including expense report preparation and support for training center operations. This position works in a team environment at our office in Newburgh, IN. This is not a remote position.

Requirements

All applicants must be able to provide proof of eligibility to work in the United States. Employment is contingent upon the successful completion of the I-9 form, as required by federal law. Additionally, candidates will be required to undergo an employment verification process before beginning work. Please note that we do not offer sponsorship for work authorization (e.g., H-1B, TN, or other visas) at this time.
High school diploma or equivalent; Associate degree preferred
Proficiency in Microsoft Office Suite and expense reporting tools
Strong organizational and communication skills
Ability to maintain confidentiality and handle sensitive information
Customer service mindset with attention to detail
Professional demeanor and reliability
Ability to multitask in a fast-paced environment
Familiarity with security protocols for controlled-access facilities
The employee is occasionally required to stand, walk and stoop, or crouch.
The employee may need to lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

Associate degree preferred

Responsibilities

Greet and check in customers and employees, ensuring compliance with building assess protocols
Manage visitor logs and issue temporary badges
Monitor entry points and coordinate with security for locked building procedures
Prepare and process expense reports using company-approved templates and systems
Assist with scheduling training sessions, meetings, and conference rooms
Handle incoming calls, emails and mail distribution
Maintain office supplies and common areas for efficiency and cleanliness
Support instructors and staff with setup and logistics for customer training sessions
Ensure training materials and refreshments are prepared as needed.
Assist with data entry, filing, and documentation management
Participate in special projects or events as assigned
Coordinate lunches with management
Other duties as assigned

Benefits

First day coverage of all benefits - no waiting period
Premium free medical, dental and vision insurance – working spouse must take single major medical at their place of employment if offered
On-site health clinic
Basic Life (2x annual base salary at no cost)
Optional Life and Accidental Death and Dismemberment (AD&D) insurance
Short-Term and Long-Term Disability insurance (no cost)
401(k) Plan with up to an 8% company match
FSA for Health Care and Dependent Care
10 Paid annual holidays plus vacation time
Educational Reimbursement Program
Scholarship Program
Optional Gym Membership
ESports Room