Administrative Assistant/Receptionist

SK Life Science•Paramus, NJ

8d•Onsite

About The Position

The Administrative Assistant / Receptionist provides front-office support and administrative coordination to ensure smooth daily operations within a fast-paced biotech/pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance-related tasks essential to a regulated industry.

Requirements

1–3 years of administrative, receptionist, or office coordination experience; biotech/pharma experience preferred.
Strong organizational skills and ability to manage multiple priorities in a dynamic, fast-paced environment.
Excellent verbal and written communication skills.
High level of professionalism, discretion, and customer service orientation.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems.
Ability to work on-site and support corporate office operations.
Hands-on, service-oriented, and dependable.
Enjoys variety and problem-solving in a dynamic, fast-paced setting.
Demonstrates professionalism and discretion in all interactions.
Self-motivated and comfortable taking ownership and delivering results in a fast-paced environment with high ambiguity
Ability to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities

Nice To Haves

biotech/pharma experience preferred

Responsibilities

Serve as the primary point of contact for visitors, vendors, and employees; manage check-ins and ensure compliance with security and visitor protocols.
Answer and direct incoming calls, messages, and general inquiries.
Maintain a professional, welcoming, and compliant reception area and office environment.
Coordinate conference room scheduling, meeting set-up, and AV support as needed.
Provide calendar management and administrative support to C-suite, designated leaders or teams.
Support coordination of on-site or virtual meetings, events, and team activities.
Prepare correspondence, documents, memos, and presentations.
Assist with travel arrangements and expense reporting.
Monitor and manage office supplies, inventory, and equipment.
Coordinate with facilities, IT, and vendors to resolve office-related issues.
Maintain document handling in alignment with company SOPs and industry compliance standards.
Help ensure that confidentiality and data privacy policies are consistently upheld.