Receptionist/Administrative Assistant

Eide Bailly•Chicago, IL

41d•$23 - $28•Onsite

About The Position

Answers the telephone in a professional manner and directs callers to appropriate personnel or department. Ensures reception area, conference rooms and kitchen are maintained, stocked, and organized for clients and staff. Greets and assists all clients and visitors upon arrival to office. Reviews, sorts, and routes incoming mail; ensures outgoing mail has proper postage and is picked up. Includes maintaining activity log for client drop-offs and pick-ups. Manages UPS and FedEx activity. Manages office deliveries (front and rear doors, if applicable). Places orders for office supplies and group lunches as needed, including stocking and setup of same. Completes projects as assigned by the Office Administrator, including but not limited to memos, letters, and reports. Assist with general administrative tasks, copying, faxing, non-department specific. Assist with office equipment issues, reporting, and resolution. Assist with Tax Engagement Letters (as time permits). Ensures timely and accurate performance on assigned projects. People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Requirements

You have High School Diploma or equivalent work experience.
You have 5 years of experience in reception with professional service firm experience preferred.
You have Strong customer service skills.
You can operate a multi-line telephone system.
You can communicate clearly in writing and verbally.
You can establish and maintain effective working relationships with co-workers and clients.
You can multitask and prioritize and do same under pressure.
You have a high level of professionalism, showing respect, discretion, and a polished presence in all interactions.
You have dependability and consistency, following through on commitments and delivering reliable results.
You have a strong sense of accountability, taking ownership of your work and contributing to team success.
You have excellent organizational skills, effectively managing time, priorities, and details in a fast-paced environment.
You are proficient in: Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. DocuSign: including creating, sending, and tracking documents for e-signature. Adobe Acrobat: including creating, editing, and commenting on PDFs. Microsoft Outlook and Teams.
You must be available to work overtime, which may include Saturdays and Sundays, during busy season
This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

You have 5 years of experience in reception with professional service firm experience preferred.

Responsibilities

Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
Ensures reception area, conference rooms and kitchen are maintained, stocked, and organized for clients and staff.
Greets and assists all clients and visitors upon arrival to office.
Reviews, sorts, and routes incoming mail; ensures outgoing mail has proper postage and is picked up. Includes maintaining activity log for client drop-offs and pick-ups.
Manages UPS and FedEx activity.
Manages office deliveries (front and rear doors, if applicable).
Places orders for office supplies and group lunches as needed, including stocking and setup of same.
Completes projects as assigned by the Office Administrator, including but not limited to memos, letters, and reports.
Assist with general administrative tasks, copying, faxing, non-department specific.
Assist with office equipment issues, reporting, and resolution.
Assist with Tax Engagement Letters (as time permits).
Ensures timely and accurate performance on assigned projects.