Receptionist & Administrative Assistant
About The Position
OVC, Inc. is a digital marketing agency serving law firms throughout the United States. We are seeking a friendly, dependable, and organized Receptionist & Administrative Assistant to support the daily operations of our office in Lisle, Illinois. This person will often be the first point of contact for callers and visitors and will help maintain a welcoming, professional, and well-organized workplace. Responsibilities include answering phones, assisting visitors, ordering supplies, organizing shared office areas, communicating with property management and vendors, and providing general administrative support to the team. This is a fully on-site position. We are open to candidates seeking either a full-time or part-time schedule.
Requirements
- Previous experience in reception, office support, customer service, or an administrative role is preferred
- Friendly and professional communication skills, both over the phone and in person
- Strong organizational skills and attention to detail
- Dependable, punctual, and able to work independently
- Comfortable using email, calendars, and standard office software
- Able to manage multiple tasks and adjust priorities throughout the day
- Willing to assist with a variety of office responsibilities
- Able to handle sensitive information professionally and discreetly
Responsibilities
- Answer, screen, and direct incoming calls professionally and promptly
- Greet visitors and help create a welcoming office environment
- Keep the reception area, conference rooms, kitchen, and other shared spaces neat, organized, and presentable
- Order office and kitchen supplies and monitor inventory
- Receive, sort, and distribute mail, packages, and deliveries
- Communicate with property management regarding maintenance requests, building access, and other office needs
- Coordinate with vendors and service providers when needed
- Help schedule meetings, appointments, and conference calls
- Prepare conference rooms and assist with meeting coordination
- Assist with filing, scanning, data entry, document preparation, and other administrative tasks
- Provide general support to team members and management as needed
- Proactively identify routine office needs and help address them
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
