Receptionist/Administrative Assistant

OHagan Meyer•San Francisco, CA

10d•Onsite

About The Position

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. Recent College Grads are encouraged to apply. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail
High school diploma or equivalent

Nice To Haves

1-2 years of office experience is preferred

Responsibilities

Greeting Clients and Visitors
Operating multi line phone system including transferring calls and forwarding voicemails
Scheduling and confirming appointments
Maintain firm conference room schedule and calendar
Set up offices/desks for new hires
Create USPS, USPS Certified and FedEx shipping labels
Assist with overflow projects including copying, scanning, preparing deposition exhibits and trial binders, typing, formatting, researching, scheduling and coordinating meetings
Assist with event planning
Keeping reception area, conference rooms and kitchen clean, organized and presentable for guests
Assist with maintaining office supply inventory and replenishing office supplies
Other projects and duties as assigned