Receptionist/Administrative Assistant

ClearView Healthcare Partners•Boston, MA

11d•Onsite

About The Position

ClearView Healthcare Partners is a premier life sciences strategy consulting firm. The Receptionist/Administrative Assistant (RA) has core responsibilities aligned to the office and its day-to-day function. ClearView’s RAs are seen as the embodiment of the company values, are a daily presence in the office and are an integral part of the office environment. In addition to the core responsibilities, the RAs provide some basic support to Leadership and some overflow support for the team. Professionalism in demeanor, communication, and appearance is key in this role as the first point of contact for clients and visitors. As with all ClearView employees, there is an opportunity, and expectation, that the Receptionist/ AA will join one of our many internal initiatives to integrate themselves into the company culture, engage with employees they may not otherwise, and continue to gain new skills, experience, and knowledge.

Requirements

1+ years of experience in an office environment
Professional written and oral communication skills
Technological literacy (Microsoft Office Suite)
Strong attention to detail
Ability to lift as much as 50 pounds

Nice To Haves

Ability to be in office 5 days per week is required
Previous experience in a receptionist or administrative role
Ability to multi-task and prioritize
Comfort with rolling up sleeves, regardless of the task
Desire to connect with people and develop relationships
Alignment with ClearView’s values
Familiarity with Concur and Salesforce is a plus

Responsibilities

Daily maintenance of the office environment.
Stock pantry and office supply room.
Receive and unpack supplies and ensure orderly storage of items in closets.
Take inventory (coordinated with Office Manager).
Receive mail and packages and distribute them as necessary.
Greeting guests, logging visitors with building security, parking validation, manage sign-out and return of loaner access cards for visiting employees.
Ensure kitchen and reception areas are clean and tidy.
Assist in set up and breakdown for office events.
Answer phones.
Manage general office email inbox and direct inquiries appropriately.
Manage travel arrangements for aligned leadership.
Manage and submit expenses promptly for aligned leadership.
Provide calendar and scheduling support (internal and external) for aligned leadership.
Provide printing & binding support for aligned leadership.
Support data entry associated with new employees (e.g., HR alignment).
Assist with project documentation or document tracking (e.g., Finance alignment).
Track marketing conference outreach and downstream leads (e.g., Marketing alignment).
Support event planning (e.g., Team Building alignment).
Schedule interviews, book travel, submit candidate expenses for reimbursement (e.g., TA alignment).
New hire training scheduling and coordination (e.g., Learning & Development alignment).