Receptionist/Admin Asst

Chart Industries•Canton, GA

1d•Onsite

About The Position

Chart’s principal focus is the design and fabrication of cryogenic equipment. The applications serviced are diverse, ranging from solutions for launching rockets into space; to providing low carbon energy for vehicles, industries and entire communities; to the preservation of critical human and animal tissue. Chart equipment is used in fast food outlets for carbonated beverages, and in nitro coffee or nitro ice cream. This role involves managing reception duties, site vending services and supplies, training and conference support, and general site duties such as ordering supplies and distributing mail. Additionally, it includes administrative duties such as planning site recognition activities, assisting with communications like newsletters and town hall materials, supporting site leadership with administrative tasks, coordinating employee site meetings, and assisting with staffing and recruitment activities.

Requirements

High school diploma or GED
3+ years of administrative experience
Must be action-oriented, comfortable taking the initiative and thrive in a self-directed work environment
Customer service oriented; friendly and professional demeanor
Proficient in Microsoft Office
Will be expected to become proficient in PowerPoint and Excel spreadsheets

Responsibilities

Manage lobby activity: assist visitors, maintain site sign-in tablet (adhering to ITAR requirements), maintain lobby appearance
Site vending services & supplies: order and stock beverages for conference rooms, report/resolve vender services issues and handle employee refunds
Training and conferences: reserves conference rooms, assist facilitators with ordering materials/supplies; handles catering and clean-up; assists out-of-town visitors with lodging and transportation, as needed
General site duties include, ordering supplies, distributing mail and receiving packages for the Ball Ground and corporate locations
Site recognition activities: plan monthly calendar recognition events and activities, purchase/track and report out on recognition spend providing quarterly budget update
Communications: assist with creating the site monthly newsletter, quarterly employee townhalls materials, etc.
Assist site leadership with administrative activities related to safety, quality, purchasing, customer onsite training sessions, etc.
Coordinate monthly employee site meetings: schedules meetings, room setup; materials, creates monthly presentation template, manages slide presentation during meetings and assists facilitators, as necessary
Assist with staffing and recruitment activities, such as scheduling onsite interviews, travel reservations, reserving conference rooms, pre-employment paperwork, preparation of new hire orientation materials and packets, badges, etc.
Other duties as assigned