Receptionist/ Admin Ass't

IPS Group Inc.•San Diego, CA

5d•$19 - $22•Onsite

About The Position

Provides general office support through a variety of clerical activities and related tasks. The Receptionist/Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, greeting and screening visitors, mail distribution, flow of correspondence, requisition of supplies and lunches, as well as additional administrational duties.

Requirements

HS. diploma or equivalent (GED) required
1 – 2 years of relevant experience and/or training, or equivalent combination of education and experience
Possession of strong organizational skills, detail-oriented, and dependable
Excellent verbal and written communication skills and possess exceptional interpersonal communication
Intermediate knowledge of Microsoft Office Suite applications and Internet navigation
Ability to type a minimum of 40 wpm
Ability to take initiative with projects to work both independently and as a team member
Able to work collectively with the administrative team associates

Responsibilities

Answers telephones and directs the caller to the appropriate associate. Taking messages and forwards message via email when necessary
Meet and greet visitors as they arrive; advise appropriate staff member, and assigns visitor’s badge
Sends information or documents to employees and customers, using email, and USPS
Orders, sets up and breaks down daily lunches for company employees
Receives, sorts and forwards incoming mail to appropriate party
Coordinates the pick-up and delivery of express mail services (USPS, FedEx, UPS, etc.)
Manages the ordering of office and company supplies
Processes RAMP Expenses for HR
Creates New Hire Bulletin Board announcing new employees on a monthly basis
Assists with New Hire Orientation document preparation
May also assist with other related clerical duties such as photocopying, filing, collating and special projects for HR and other departments as needed