Reception/Office Services Assistant (Social Media)

Karber Corporation • Phoenix, AZ

4h • Onsite

About The Position

The Receptionist/Office Services Assistant serves as the face and voice of K CORP, creating a positive first impression for applicants, employees, visitors, and team members. This role supports front-office operations, facilities coordination, administrative functions, and social media engagement, while working closely with Human Resources. This is an ideal position for someone who enjoys variety, responsibility, and being an essential part of a high-performing team.

Requirements

• High school diploma or equivalent.
• 1–3 years of experience in reception, office administration, facilities support, or a related field.
• Strong verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• Proficiency with Microsoft Office, Bluebeam, Outlook, and standard office equipment.
• Ability to manage multiple tasks with strong attention to detail.
• Excellent verbal and written communication skills.
• Experience in a corporate office or facilities environment.

Nice To Haves

• Experience in the HVAC, plumbing, or skilled trades industry.
• Ability to work independently, and as a team member.
• Professional demeanor and solid people skills.
• Strong business ethics.
• Excellent organizational and time management skills.
• Positive, personable, and detail oriented.
• Effective communication across multiple platforms and levels.

Responsibilities

• Welcome employees, visitors, vendors, and clients with professionalism and confidence
• Maintain a polished, organized, and inviting reception area
• Serve as a knowledgeable point of contact for general inquiries
• Answer, screen, and route incoming calls efficiently
• Manage general email correspondence and direct inquiries appropriately
• Communicate office updates, safety information, and announcements as directed
• Submit and track facility service requests (HVAC, lighting, cleaning, repairs, etc.)
• Coordinate with building management and external vendors
• Order, stock, track and monitor office, kitchen, restroom, and facility supplies
• Coordinate shipping and receiving activities, including the accurate distribution of mail, packages, and deliveries
• Proactively identify safety or maintenance concerns.
• Stock and maintain inventory and reorder office, kitchen, bathroom, and front desk supplies.
• Receive, log, and distribute mail and packages.
• Support equipment maintenance and stocking (printers, copiers, etc.) by coordinating vendor service.
• Enforce visitor and employee access protocols.
• Administer, keys, or building access codes in accordance with security procedures.
• Assist with building safety programs, emergency drills, and incident reporting.
• Act as a culture ambassador, helping showcase K CORP’s people, projects, and workplace environment.
• Assist with capturing photos, videos, and content for internal communications and social media platforms.
• Collaborate with HR and Leadership on social media posts, employee spotlights, events, and company updates.
• Maintain professional discretion while promoting an authentic and engaging company presence.
• Bring creative ideas to help elevate K CORP’s brand and field/office culture.
• Ensure all content reflects company branding and professionalism
• Provide administrative support to Facilities, HR, Payroll or Operations as needed.
• Assist with onboarding tasks such as preparing welcome materials, coordinating workspace setup, and supporting orientation activities.
• iPad and iPhone device management and set up administration, and point of contact for troubleshooting issues
• Maintain records, files, and basic reports (equipment, device, vendor activity, supply usage).
• Support coordination of meetings, conference rooms, employee events, and onsite activities.
• Arrange catering, prepare meeting spaces, and ensure event readiness as needed.

Benefits

• Competitive hourly rate
• Comprehensive benefits including Medical, Dental, Vision, Life & AD&D, Critical Care and Disability
• 401(k) retirement savings plan with Employer Match Contribution
• Paid Time Off & Paid Holidays
• Employee Discount Program(s)
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees