Reception/Administrative Assistant
About The Position
We are seeking a highly organized, polished, and proactive Receptionist / Administrative Assistant to support our busy client’s office and project teams. This is an excellent temp-to-permanent opportunity for an experienced administrative professional who thrives in a fast-paced environment and enjoys being at the center of operations. As the first point of contact for clients, consultants, contractors, and team members, you'll play a critical role in creating a professional office experience while supporting business operations, project administration, and financial processes. If you're known for your attention to detail, exceptional customer service, and ability to keep multiple priorities moving forward, we'd love to hear from you.
Requirements
- Minimum 2 years of experience in an office administration role
- At least 1 year of accounts payable and accounts receivable experience
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Strong attention to detail and commitment to accuracy
- Excellent verbal and written communication skills
- Professional, customer-focused approach with outstanding interpersonal skills
- Ability to work comfortably in both Mac and PC environments and quickly learn new software and systems
- Strong problem-solving skills, initiative, and sound judgment
- Ability to handle confidential and sensitive information with discretion
- Positive, adaptable, and team-oriented attitude
Nice To Haves
- Experience within the engineering, architecture, construction, or related industry is considered a strong asset
Responsibilities
- Greet visitors and managing incoming calls, mail, deliveries, and general inquiries
- Ensure the office operates efficiently by coordinating facilities, supplies, equipment, and service providers
- Maintain professional reception and common areas
- Coordinate meetings, travel arrangements, and company events
- Maintain accurate and organized filing systems, databases, records, and archives
- Provide administrative support to leadership and various departments, including operations, marketing, and finance
- Prepare correspondence, reports, presentations, and meeting materials
- Assist with calendar management and scheduling
- Support project teams with documentation, tracking, and administrative coordination
- Maintain project records and correspondence, including RFIs, shop drawings, change orders, submittmitals, and project files
- Assist with contract administration and document control processes
- Support permit applications and documentation while helping ensure compliance requirements are met
- Assist with accounts payable and accounts receivable processes
- Support invoice processing, payment tracking, and financial record maintenance
- Coordinate with internal teams and external vendors regarding account inquiries
Benefits
- Opportunity to transition from temporary to permanent employment
- Work with an established and respected engineering/construction firm
- Collaborative, professional, and team-oriented environment
- Exposure to a variety of business functions, projects, and stakeholders
- Opportunity to grow your skills and advance your career
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
