Reception & Administration Support

Magnus Management Group•Washington, DC

4d•Onsite

About The Position

Magnus Management Group LLC is seeking a Reception & Administration Support professional to provide administrative support, including receptionist duties, for the US Department of Agriculture (USDA) in Arlington, VA. This is a full-time, W-2 employee position with a 40-hour work week and a 5-year contract length. The role requires a Secret clearance. Magnus Management Group LLC is an ISO 9001, ISO 27001, ISO 20000, ISO56002 and CMMI Level 3 (SVC) + SSD certified, and agile Highly Adaptive Cybersecurity Services (HACS) qualified Woman Owned Small Business (WOSB).

Requirements

1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
High School diploma required
All personnel under this contract must meet or exceed the following minimum qualifications:
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
Ability to manage the receptionist area
Effective written and verbal communication skills for interacting with various individuals
Ability to maintain records of receipt, mailing dates, and other required information
Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests
Experience creating and distributing correspondence, reports, and other documents
Track inventory of office supplies and notifying admin office of need to replenish those supplies
Experience providing general office support like various administrative tasks, data entry, filing, and customer service
Proficiency in office software and equipment
Ability to manage multiple tasks and prioritize effectively
Must meet or exceed minimum qualifications

Nice To Haves

Higher education preferred

Responsibilities

Handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
Managing the receptionist area
Maintaining records of receipt, mailing dates, and other required information
Ensuring appropriate mailing and/or shipping of packages, letters, etc.
Managing calendars, scheduling meetings, appointments, and greeting high-level guests
Creating and distributing correspondence, reports, and other documents
Tracking inventory of office supplies and notifying admin office of need to replenish those supplies
Providing general office support like various administrative tasks, data entry, filing, and customer service
Proficiency in office software and equipment
Managing multiple tasks and prioritizing effectively