Receiving Specialist

Valmont Industries, Inc. • Tulsa, OK

2d • Onsite

About The Position

The Purchase Order Receiving Specialist is responsible for accurately validating, receiving, and closing out purchase orders within the company’s ERP system. This role ensures that goods and services received are properly documented and matched against purchase orders, supporting accurate inventory records and timely payment processing.

Requirements

• High school diploma or equivalent required
• 1–3 years of experience in purchasing/receiving, inventory control, warehouse operations, and/or accounts payable
• Proficiency using ERP systems to enter receipts, research purchase orders, and maintain accurate receiving documentation
• High attention to detail with strong data-entry accuracy; able to identify and resolve discrepancies in quantities, item details, or pricing
• Working knowledge of procurement, inventory, and basic accounting concepts, including purchase-order matching and receipt-to-invoice processes
• Strong communication and collaboration skills; able to work independently and effectively with suppliers and internal teams at all levels
• Proficient in Microsoft Office (Excel, Outlook, and Word), including basic reporting, sorting/filtering data, and email communication
• Valid US driver’s license

Nice To Haves

• Associate’s degree (or coursework) in business, supply chain, accounting, or a related field preferred
• Manufacturing receiving expertise, including purchase order receiving workflow, three-way match, and working knowledge of MRP fundamentals (demand, lead times, and inventory status).
• Ability to interpret manufacturing purchase orders and supplier documentation (part numbers, revisions, units of measure, pack quantities), and work effectively with bills of material (BOMs) and item masters.
• Strong organization and prioritization in a production environment; able to expedite/clear receipts that impact work orders, line downtime, and supplier performance.
• Clear communication with Procurement, Materials/Planning, Production, Quality, and Accounts Payable to resolve shortages, damages, nonconformances, and invoice holds.
• Experience supporting inventory accuracy in manufacturing (cycle counts, location control, lot/serial traceability where applicable), and partnering with Quality on inspection/hold/release processes.
• Ability to travel by plane as required by the job.

Responsibilities

• Receive and close out purchase orders in the ERP system based on goods receipts, packing slips, and service confirmations
• Verify accuracy of quantities, item descriptions, pricing, and delivery details against approved purchase orders
• Communicate with suppliers, procurement, accounts payable, and warehouse teams to resolve receiving issues or discrepancies
• Enter and maintain receiving documentation, including receipts, returns, and adjustments, in accordance with company policies
• Support month-end and year-end closing activities related to purchase order receiving
• Maintain compliance with internal controls, audit requirements, and segregation of duties
• Assist with process improvements and ERP data integrity initiatives
• Generate and review receiving-related reports as required

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED