Receiving Coordinator

CleanHarbors•Santa Ana, CA

3d•Onsite

About The Position

Clean Harbors, in Santa Ana, CA, is seeking a Receiving Coordinator to join their safety conscious team! This team member is responsible for supporting the day-to-day receiving, shipping, tracking, and administrative operations within the facility. This role works closely with lab, transportation, and operations teams to ensure accurate data entry, waste tracking, shipping documentation, and inventory management while maintaining a strong commitment to safety and compliance. This is an excellent position for individuals with strong organizational skills, attention to detail, and the ability to work in a fast-paced industrial environment. Work Schedule: Monday-Friday | 2nd shift (10:00 AM - 6:30 PM). Overtime opportunities may be based on business needs; however, overtime is not guaranteed. Hourly Wage: $22.00/HR

Requirements

High School Diploma or equivalent required
Minimum 1 year of experience in administrative support, data entry, logistics coordinator, shipping/receiving administration, inventory control, or a related role
Proficient computer skills, including Microsoft Office applications (Excel, Outlook, and Word)
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong organizational, recordkeeping, and document management skills
Effective verbal and written communication skills
Ability to work independently and collaboratively with cross-functional teams
Ability to follow established procedures while maintaining compliance with regulatory and company requirements
Frequent computer usage and data entry
Ability to lift up to 50lbs occasionally
Ability to climb ladders and climb on/off forklifts
Frequent standing, walking, bending, and reaching
Good hand/eye coordination and depth perception required
Ability to work safely in an industrial environment

Nice To Haves

Experience working in transportation, logistics, warehouse, environmental services, manufacturing, or industrial environment
Experience preparing shipping documents, manifests, bills of lading, or hazardous waste documentation
Experience using inventory management, ERP, or waste documentation
Knowledge of DOT, EPA, RCRA, or hazardous waste shipping documentation requirements
Experience supporting shipping, receiving, transportation, or laboratory operations
Intermediate to advanced Microsoft Excel skills, including data tracking and reporting

Responsibilities

Coordinate receiving, shipping, and tracking activities to support facility operations
Perform accurate data entry for laboratory, transportation, drum, and bulk waste tracking activities using internal and external systems
Maintain electronic and physical records by scanning, organizing, and filing documentation related to waste tracking, storage areas, and regulatory requirements
Create, print, and distribute outbound manifests, hazardous waste labels, shipping paperwork, and other required transportation documents
Prepare shipping documentation for rejected materials and ensure proper recordkeeping
Monitor and maintain trailer inventories, shared tracking files, and related operational databases
Maintain inventory levels of office and operations supplies for assigned areas
Partner with Operations, Lab, Transportation, and other departments to ensure accurate documentation and timely processing of shipments
Review records and documentation for completeness and accuracy while supporting regulatory compliance requirements
Maintain a clean, organized, and safe work environment in accordance with company housekeeping standards and best management practices
Adhere to all OSHA, Health & Safety, and company policies and procedures
Perform additional administrative and operation support duties as assigned