Receiving Clerk - Level 1
About The Position
The Receiving Clerk - Level 1 is responsible for receiving and reviewing incoming shipments from vendors to ensure accuracy and completeness of materials and documentation. This role involves matching vendor packing slips and certifications to purchase orders, recording receivers in the Oracle system, and performing basic visual checks to verify materials meet order specifications. The clerk will communicate with vendors to resolve discrepancies, coordinate with internal departments for timely material flow, and maintain organized receiving records. Additionally, the position includes general clerical duties, assisting with shipment tracking, supporting inventory accuracy, and ensuring a clean and safe work area.
Requirements
- High school diploma or equivalent required.
- Proficient computer skills, including experience with Oracle or similar ERP/MRP systems.
- Detail-oriented with the ability to multitask and prioritize in a fast-paced environment.
- Must be available to work weekends and daily overtime as required.
Nice To Haves
- Previous experience in a receiving, clerical, or logistics support role preferred.
- Experience working directly with vendors.
- Strong cross-functional teamwork and organizational skills.
- Excellent verbal and written communication skills.
- Intermediate knowledge of Microsoft Excel and other MS Office applications.
- Bilingual (English/Spanish) a plus.
- Familiarity with basic inventory or supply chain processes.
Responsibilities
- Receive and review incoming shipments from vendors to ensure accuracy and completeness of materials and documentation.
- Match vendor packing slips and certifications to purchase orders and record receivers in the system (Oracle).
- Perform basic visual checks to verify materials received meet order specifications.
- Communicate with vendors to resolve discrepancies or missing documentation.
- Coordinate with internal departments to ensure timely and accurate flow of materials and paperwork.
- Maintain organized and up-to-date records of all receiving documentation, including certificates, invoices, and packing lists.
- Perform general clerical duties such as filing, data entry, and document management.
- Retrieve, distribute, and deliver paperwork throughout the facility (walking approximately 20% of the workday).
- Assist with tracking incoming shipments and following up on late or missing deliveries.
- Support inventory accuracy by reporting discrepancies and assisting with reconciliation tasks as needed.
- Ensure a clean, safe, and organized work area at all times.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
