Admin - Receiving Associate (Swing Shift)

TOTE Resources LLC • Anchorage, AK

6d • Onsite

About The Position

We are seeking a detail-oriented and organized Receiving Associate to join our team. The primary responsibility of this role is to receive and process inbound freight documents and accurately enter shipment details into our Operating Software (TruckMate). This role ensures the accurate entry of freight bills for the movement, compliance, and invoicing of freight. Additionally, this position may assist with routine clerical duties to support the overall operations of the facility.

Requirements

• High school diploma or GED equivalent
• Minimum of one year of experience in warehousing, dock facility, receiving, freight forwarding or transportation in an administrative role.
• Experience with Microsoft Office Suite required

Nice To Haves

• Prior customer service experience preferred
• IATA, IMDG, 49CFR knowledge and use in a professional role preferred
• Prior Hazardous Materials or Hazardous Waste freight experience preferred

Responsibilities

• Communicates with employees in various departments as well as customers to resolve freight issues, missing freight, hazmat documentation, and other discrepancies
• Verify documentation is signed off by driver and receiving staff.
• Completes final review of own work; verifies accuracy, makes changes or corrections as necessary before completing freight bill for auto or manual billing
• Assists with scanning/imaging receiving documentation and resolving questions/issues that arise in the imagining system (Synergize)
• Research and identify hazardous materials and enter them correctly in Operating Software (TruckMate) before shipment departure.
• Monitors re-consigned inbound shipments and ensures appropriate shipping labels are created and affixed to the freight.
• Monitors various reports to assist freight operations.
• Perform other duties as assigned

Benefits

• Competitive base hourly rate range: $18.50 – $26.90 + $2.00 ph Swing Shift Differential, depending on experience and qualifications
• Employer subsidized medical, dental, and vision coverage for you and your family/dependents.
• Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage
• Generous 401(k) plan with a 4% company match
• 2 weeks’ vacation annually
• 7 company holidays
• 7 days of sick leave annually
• Up to $5,250 per year in tax-free educational assistance to assist with career development and growth
• Shift Differentials (if applies) added onto Base Hourly Wage
• Annual boot reimbursement
• Departmental, Product & OEM training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED