Receiving and Auction Associate
About The Position
The Vehicle Administration function within Hyundai Motor American (HMA) is responsible for the end-to-end management of the company vehicle lease program, including vehicle ordering, delivery coordination, compliance, and lifecycle management. This role supports the lease program by ensuring a seamless customer experience, operational efficiency, and adherence to company policies and regulatory requirements. The Receiving & Auction Associate supports the Vehicle Administration department by coordinating incoming and outgoing vehicles, as well as handling all associated administrative tasks, including damage claims, creating and maintaining vehicle files, and updating reports. This person will also routinely be required to help drive vehicles to and from offsite storage lots and help coordinate routine maintenance. The position plays a key role in maintaining program accuracy, operational efficiency, and policy adherence across HMA’s lease program.
Requirements
- High school diploma or GED required
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent communication and customer service skills with a professional demeanor
- High attention to detail and accuracy in documentation and compliance tasks
- Valid driver’s license with a clean driving record
Nice To Haves
- Experience in an automotive or dealership environment preferred
- Familiarity with vehicle administration, lease programs, or automotive operations
- Experience with reporting, data tracking, or administrative analysis
- Demonstrated ability to identify process improvement opportunities
Responsibilities
- Receive and process all incoming vehicles from Transporter and designate appropriate parking areas
- Prepare and process all outgoing vehicles for Auction and designate appropriate staging areas
- File, process, and track claims for transportation related damages
- Drive vehicles from offsite vehicle storage location to main office as needed
- Create vehicle files for all incoming vehicles, distribute to appropriate Vehicle Administration team members, move old files for records retention
- Develop and utilize various ad-hoc reports to monitor, control, track and resolve accuracy/time sensitive issues
- Process vehicles for necessary routine maintenance and service inspections
- Support the Vehicle Administration management with various special projects
- During down time, assist with vehicle car prep for Leases, Department Cars, Pool Cars, etc.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
