Receiving Agent

Proper Hospitality Careers • Santa Monica, CA

2d • Onsite

About The Position

The Receiving Agent is responsible for managing all incoming deliveries, ensuring accuracy and proper storage of goods. This role involves meticulous record-keeping, maintaining an organized and safe receiving area, and collaborating with various internal departments and external vendors. The position requires physical stamina and attention to detail to uphold the standards of a world-class hospitality operation.

Requirements

• Operate hand trucks, flatbed carts, and pallet jacks with care and in accordance with safety protocols.
• Uphold all hotel policies, safety procedures, and food handling and sanitation standards.
• A high school diploma or equivalent; additional education is a plus.
• Prior experience in a receiving, warehousing, or storeroom role is valued, though we welcome motivated candidates new to the field.
• Comfort with basic computer use and data entry; familiarity with inventory systems is an advantage.
• A keen eye for detail and a commitment to accuracy in all aspects of the role.
• Clear, professional communication skills and a collaborative spirit.
• The ability to lift up to 50 lbs and remain on your feet throughout most of the shift.
• Composure working in varying temperature environments, including refrigerated and freezer storage areas.
• Regularly lift, carry, push, and pull items up to 50 lbs; heavier loads managed with equipment or team assistance.
• Stand and walk for the duration of a 6–8 hour shift on hard surfaces, including loading dock and storage areas.
• Bend, stoop, kneel, reach overhead, and climb step stools or ladders as needed.
• Work comfortably in walk-in refrigerators (35–40°F) and walk-in freezers (0–10°F) for periods throughout the day.
• Safely operate material-handling equipment including hand trucks and pallet jacks.

Nice To Haves

• Bilingual proficiency in English and Spanish is warmly welcomed.

Responsibilities

• Receive, inspect, and verify all incoming deliveries against purchase orders, confirming accuracy in quantity, quality, and specification.
• Record all received goods promptly and accurately in our inventory management system.
• Identify and communicate discrepancies, damaged goods, or shortages to the Purchasing Manager in a timely manner.
• Organize and store all deliveries in designated areas, maintaining strict FIFO (First In, First Out) rotation and proper labeling.
• Maintain an immaculate, organized, and safe receiving dock and storage environment at all times.
• Liaise professionally with vendors, delivery personnel, and internal departments including Food & Beverage, Housekeeping, and Engineering.
• Assist with routine physical inventory counts and cycle counts as directed.

Benefits

• Comprehensive medical, dental, and vision coverage for eligible team members.
• Paid time off and holiday pay.
• Complimentary employee meals during your shift.
• Discounted hotel stays at Proper Hotels properties.
• A culture that values craft, curiosity, and the people who bring our vision to life.
• Genuine opportunities for growth and development within the Purchasing department and across the property.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED