2nd. Shift - Receiving Administrator - Monday - Friday

External Ocean State Job Lot•North Kingstown, RI

7d•Onsite

About The Position

The Receiving Administrator role within the Distribution Center (DC) of Ocean State Job Lot (OSJL) is responsible for the accurate and timely processing of store bill of ladings (BOL), packing slips, and electronic communications to stores for all deliveries utilizing the Warehouse Management System, including, but not limited to, PKMS and JDA software. This role requires interfacing with drivers, and Operations, Transportation and Buying departments in a fast-paced receiving office. This position is located within a fast-paced environment and is crucial to the Company’s inventory management and overall operational efficiency.

Requirements

General knowledge of and ability to use a RF barcode scanner.
Proficient in Microsoft Office and Google platform (i.e., Drive, Docs, Sites, Slides, Sheets).

Nice To Haves

An Associate's or Bachelor’s degree in a related field is preferred.
2-3 years of previous office experience is preferred.
Background with basic receiving process, EDI, and warehouse concepts preferred.
Proficiency in PKMS and JDA software is preferred.

Responsibilities

Accept and verify individual shipment documentation directly from drivers.
Verify the accuracy of the paperwork and information such as BOL and appointment details.
Update and maintain the Dropboard with relevant information as required by Dropboard SOP.
Process scanning documents into Imagenow for each shipment.
Communicate effectively with the Buying Office, Replenishment, Purchase Order (PO) Processing, and Transportation departments on any inbound requirements and exceptions.
Evaluate allocation disposition for all inbound shipments and proactively communicate to Planning & Allocation and Buying office to obtain allocation disposition as needed.
Update the Daily Unload plan to support Receiving prioritization that aligns with store delivery and allocation needs.
Coordinate trailer return information with Transportation to avoid unnecessary detention charges; communicate any exceptions.
Verify accuracy of receiving worksheets against the BOL, packing slips, and the POs.
Coordinate with Accounts Payable to ensure any exceptions are communicated to the Buyers and that POs are paid accurately.
Expedite disposition for Return To Vendor, on hold and FDA products.
Prepare details for containers and live schedules daily for allocation.
Interact with outside carriers, dispatchers and vendors and Electronic Data Interchange (EDI).
Update relevant Google Docs daily.
Review and update PO details for damaged claims; communicate with partners as needed.
Work independently and research products on the warehouse floor; communicate with the Receiving team on any reconciliation issues.
Develop basic understanding of the entire receiving process to support any receiving discrepancies.

Benefits

Competitive Paid Time Off (PTO)
Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
401K Program
Flexible Spending Account (FSA)
Tuition Reimbursement
Associate Store 30% Discounts
Complimentary access to OSJL-owned vacation properties
Discounted gym memberships
20% off at OSJL affiliated restaurants
Free lunch Fridays