Receiving Administrative Assistant

Chadwell Supply•Georgetown, TX

1d•$19 - $21•Onsite

About The Position

The Receiving Admin facilitates the flow between the Branch, Corporate Offices, vendors, freight companies, receiving clerks, DC Manager, and other members of management. We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all. We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category. Named Top Companies USA 2022, 2023, 2024, and 2025!

Requirements

Basic computer literacy and experience are required for this position.
Must have a High School Diploma, GED or specified education such as an AS, BA, etc.
Be extremely proficient with Microsoft Word, Excel, and Outlook.
Have excellent problem-solving skills and be able to multi-task.
Basic literacy skills are required for this position.
Be able to sit for extended periods of time.

Responsibilities

Be friendly and courteous towards customers and vendors at all times.
Be a vigilant, sincere and responsible person.
Be able to work in coordination with his or her supervisor and colleagues.
Be prepared and flexible to perform associated and related job functions that are not specifically identified in this job description.
Be capable of learning new computer software systems and adapt to an ever-changing work environment.
Be able to demonstrate ability to communicate effectively and courteously via telephone.
File important daily documents including those related to sales orders, receiving, purchase orders, packing lists, hazardous shipping papers and safety meetings.
Answer phone calls from sales personnel, customers, branch personnel and corporate employees.
Assist in the computer functions for processes in company operating systems such as Great Plains and SalesPad.
File and maintain files for receiving documents.
Create and process miscellaneous reports for management.
Assist in the receiving process and print local purchase orders.
Create sales orders and backorders from completed receiving.
Assist with the telecommunications for incoming phone calls.
Process and assist with inbound and outbound fax transmittals.
Process all completed paperwork.
Scan and attach receiving paperwork with respective PO’s.
Contact vendors on missing packing lists and discrepancies.
Schedule vendor and container shipments.
Process Special Orders once received.
Document all receiving clerks, daily lines received.
Quality control check all receivers against packing list before receiving.