Receipting Specialist

Summit Companies • Louisville, KY

25d

About The Position

JOB SUMMARY: The purpose of the Receipting Specialist position is to process all vendor invoices, shipping statements, and account for internal stock issues into the internal database. ESSENTIAL JOB DUTIES: Perform processing of vendor invoices by referencing the purchase orders and shipping statements for quantities, descriptions, and costs, into internal accounts payable system. Process vendor credits accurately for correct processing. Communicate with vendors regarding purchasing discrepancies, as assigned by supervisor. Enter stock issue paperwork into the internal billing system for accurate job costing. Communicate within Purchasing department and other internal customers to correct shipping and purchasing orders and costs. Enter all Certificates of Insured (COI) for all Subcontractors. Communicate with internal and external customers, up and down chain of command, effectively. Ensure accuracy throughout with acute attention to detail. Other duties as assigned.

Requirements

• High school diploma or GED, required
• 2 years Sage, or a related business intelligence system
• 1 years fire protection industry experience, within assigned area, highly preferred
• 1 years of professional computer skills
• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills.
• Ability to be productive without over site.
• Ability to operate a computer, use Microsoft Office required.
• Valid driver’s license with acceptable driving record required.
• Must be able to comply with Summit’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Nice To Haves

• 1 years fire protection industry experience, within assigned area, highly preferred

Responsibilities

• Perform processing of vendor invoices by referencing the purchase orders and shipping statements for quantities, descriptions, and costs, into internal accounts payable system.
• Process vendor credits accurately for correct processing.
• Communicate with vendors regarding purchasing discrepancies, as assigned by supervisor.
• Enter stock issue paperwork into the internal billing system for accurate job costing.
• Communicate within Purchasing department and other internal customers to correct shipping and purchasing orders and costs.
• Enter all Certificates of Insured (COI) for all Subcontractors.
• Communicate with internal and external customers, up and down chain of command, effectively.
• Ensure accuracy throughout with acute attention to detail.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees