Rebuild Project Coordinator
About The Position
As a Rebuild Project Coordinator, you play a vital administrative and operational role supporting reconstruction projects from contract to completion. Working in‑person from our Southampton, NJ office, you provide structure, organization, and communication that allows Rebuild Project Managers, subcontractors, and field teams to execute efficiently and stay aligned. This role is the administrative backbone of the rebuild operation—coordinating schedules, managing documentation, tracking project progress, supporting financial workflows, and ensuring clear communication between internal teams, clients, subcontractors, and insurance partners. Your ability to keep projects organized and moving forward ensures rebuild work is completed accurately, timely, and predictably.
Requirements
- Excellent organizational and time‑management skills
- Strong written and verbal communication skills
- Ability to manage multiple projects and priorities simultaneously
- High attention to detail and follow‑through
- Professionalism, reliability, and accountability
- Ability to apply basic mathematical and accounting concepts
- Experience using job management or construction management systems; PSA experience strongly preferred
- Reliable attendance and punctuality
Nice To Haves
- Experience in construction, restoration, or insurance‑driven rebuild environments
- Experience supporting Project Managers or Construction Managers
- Familiarity with rebuild workflows, subcontractor coordination, and project documentation
- Associate’s degree required; Bachelor’s degree preferred
Responsibilities
- Coordinate clerical, administrative, and accounting functions for rebuild and reconstruction projects
- Support Rebuild Project Managers and Operations leadership with daily project coordination
- Maintain accurate job files, notes, contracts, and documentation within PSA
- Track rebuild schedules, inspections, material deliveries, and subcontractor workflows
- Coordinate office schedules and communicate with customers regarding timelines, changes, and next steps
- Assist with billing and collections processes, including progress billings, change orders, and final invoices
- Coordinate and communicate with insurance companies, adjusters, subcontractors, vendors, and clients throughout the rebuild lifecycle
- Prepare, review, and route rebuild‑related paperwork, including contracts, selections, purchase orders, and work authorizations
- Track project progress, costs, and administrative milestones; assist with reporting and job status updates
- Provide quick, accurate responses to subcontractors, agents, and clients
- Support office staff, construction management, and sales teams as needed
- Answer incoming calls, direct inquiries, and assist clients professionally and empathetically
- Demonstrate a positive and professional image of the company through written, verbal, and visual communication
- Apply all safety rules and regulations and support a safe working environment
- Perform other administrative and coordination duties as assigned
Benefits
- $21.50 – $26.50 per hour (approximately $45,000 – $55,000 annually)
- Comprehensive health, dental, and vision coverage
- 401(k) with company match
- Generous PTO and paid holidays
- Training and development opportunities
- Growth potential within a PE‑backed, expanding organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
