Realty Specialist I

Association of Village Council Presidents•Bethel, AK

23h•Onsite

About The Position

This position, under the direction of the Realty Program Manager, and the direct supervision of the Supervisory Realty Specialist, is responsible for the Real Estate Services function of the Realty Department. This position provides various types of service to restricted landowners and prepares complete case files for submission to the Bureau of Indian Affairs (BIA) for approval of transactions. The primary function of this position is to respond to clients’ requests for land information and maps, initiate case files, and to prepare complete case files for submission to the BIA for review and approval of transactions. This is a career ladder position with a level I and level II. Level I is an introductory/trainee position with limited independence; and level II includes additional responsibilities and increased independence.

Requirements

Demonstrated dependable work attendance record.
Must possess strong written, oral, organizational, analytical, and computer skills.
Must be able to perform each essential duty satisfactorily.
High school diploma or GED is required.
Three (3) years of general clerical or secretarial experience is preferred.
Proven ability to compile reports and prepare business correspondence.
Proven ability to read and apply Code of Federal Regulations (CFRs) related to transactions and Probate.
Must be able to read and apply Code of Federal Regulations.
Previous evaluations rated as good to excellent.
Effectively produce thorough and complete transactions packages.

Nice To Haves

Bilingual Yup’ik/English preferred.

Responsibilities

Maintains strict confidentiality of the department and clientele.
Receives one-on-one technical direction from the Supervisory Realty Specialist or designee.
Opens new files, maintains records, responds to requests, and provides assistance.
Prepares thorough land ownership records research and responds to client requests for information.
Assists the Realty Specialists in routine Real Estate transactions when necessary.
Prepares and electronically records documents at the Department of Natural Resources Recorder’s Office.
Obtains legal documents through various agencies as needed.
Logs all incoming and outgoing correspondence and distributes them appropriately.
Coordinates travel arrangements, equipment inventory, supply ordering, and all necessary training for the department.
Prepares and submits procurement documents and check requests.
Establishes and implements systems whereby all workload within the section is accounted for at all times.
Organizes and maintains master filing system for the department.
Provides routine reports in a timely manner and ad hoc reports upon request.
Travels in and out of the region as required.
Protects the interests of the owner(s) of Federally Restricted land.
Serves as liaison between the landowner and outside agencies.
Works cooperatively with private individuals and state and federal agencies.
Maintains and updates Transactions Cases in all stages of case preparation, including but not limited to documenting thorough telephone logs of conversations with clients; emails related to the case file; and records of all case activity.
Prepares report of investigation chronology with conclusion and recommendation.
Compiles transactions package for submission to the Bureau of Indian Affairs (BIA) for approval.
Ensures transactions are prepared in accordance with federal regulations and BIA policies and are in the long-range best interests of the landowner.
Follows-up routinely with clients and other agencies to obtain information or documentation necessary for completion and submission of transactions package to the Bureau of Indian Affairs (BIA).