Real Estate Transfer Clerk

City of Hopewell•City of Hopewell, VA

8d•Onsite

About The Position

Performs complex property transfer and related functions; search titles; intermediate administrative support work providing administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned. Work is performed under moderate supervision as determined by the City Real Estate Assessor based on current workloads and department needs.

Requirements

High school diploma or GED
Moderate experience with coursework in business, finance, accounting or related field
Considerable experience in appraisal/assessor support role, or equivalent combination of education and experience.
Strong Communication (oral and written), typing and data-entry skills, and command of English language and grammar.
Customer service, interpersonal skills, organization, time-management skills, and basic math skills.
Skill in operating all office equipment, desktop computer operation, title research.
Ability to transpose descriptive real estate data into useful map and reference numbers.
Ability to maintain real estate records and files, to interpret deeds, maps and plats.
Ability to perform tasks that require obtaining cooperation from co-workers or citizens to accomplish assigned tasks.
To comprehend and follow oral and written instructions.
Ability to establish and maintain effective working relationships with associates and the general public.
Ability to adjust routine procedures to accommodate challenges or improve processes.

Nice To Haves

Real estate title work with a certified title company or law firm responsible to owners, mortgage companies, or other title companies for accurate real estate title information.
12 months experience in MUNIS/Government Accounting, purchasing, accounts payable support.
Administrative Assistant/Office Coordinator with local municipality experience of 2 or more years, with detail experience in Office Appeal/Board of Equalization coordination and tracking experience.
Knowledge of CAMA systems, especially PROVAL software systems, or other Mass Appraisal software.
Knowledge of departmental purpose and procedures, especially focus around Real Estate Office and Board of Equalization Appeals tracking and scheduling, coordination and filing documentation.
Knowledge of the principles and terminology of real estate, principles and terminology of mortgage banking, and the municipal real estate system.
Knowledge of state and local tax legislation as it applies to real estate ownership and transfer and practices associated with title research.

Responsibilities

Read, interpret and record data from deeds to update and/or correct real estate parcel records.
Conduct title searches to obtain correct owner of record information for updating files.
Process new and corrected source documents to update files for property subdivisions.
Answer inquiries from surveyors, real estate agents, lawyers, other City departments, mortgage companies and the general public.
Assist in the research of escheated or unknown property by checking prior year deed books and other recorded documents through the Clerk of Circuit Courts office to determine record ownership of property, and if undetermined, property is then turned over to the escheator for the Commonwealth for further disposition.
Performs bookkeeping related tasks such as invoices, and assistance with budget preparation, etc.
Performs administrative and clerical support duties including greeting visitors, and general office support such as processing mail, answering routine questions, screening and directing calls, filing, copying, faxing, ordering supplies, attending management meetings, taking, transcribing, and distributing minutes for committee(s).
Operates personal computer and utilizes Microsoft applications to collect and review data, prepare correspondence, reports, spreadsheets, maintain databases, etc.
Enter new owners in the Assessor’s software system from deed transfers or other documents.
Accurately interpret all pertinent data for the purposes of recording property transfers.
Accurately perform research and title searches to obtain missing or incorrect information to correctly maintain land file in an accurate and up to date condition.
Read and interpret recording instruments from the Clerk of the Circuit Court and thoroughly check for accuracy of information.