About The Position
Our client is a solo-entrepreneur business owner operating across real estate, assisted living, and property investment, based in the greater Houston, Texas area. She runs a full-service residential and corporate real estate practice while simultaneously building out ventures in assisted living and construction/investment. Since business picked back up in 2025, she has been stretched thin across all fronts and is looking for a right-hand partner to help her run things more smoothly. This role exists because our client's businesses have grown faster than her personal capacity to manage them, and time has become her single biggest constraint. She needs a highly capable, proactive assistant who can operate as an extension of herself — someone who can independently manage real estate transactions, keep her calendar and inbox under control, and bring the organizational structure that complements her own fast-moving, big-picture style. Ultimately, this hire exists to give her back the bandwidth to focus on growth rather than day-to-day operations.
Requirements
- Proven experience as a Real Estate Transaction Coordinator or in a similar real estate support role, with working knowledge of how real estate transactions and contracts function.
- Hands-on experience with MLS and real estate listings.
- Executive-level assistant experience, ideally supporting a business owner independently across a broad range of responsibilities.
- Practical experience using AI tools (e.g., ChatGPT) to streamline or automate repetitive work.
- Strong written and verbal English communication skills, with the ability to communicate clearly and assertively.
- Highly organized, with strong attention to detail
- Proactive — anticipates needs before being asked
- Calm and steady under pressure, comfortable managing crises and shifting priorities
- Confident enough to take initiative and lead when needed, while staying dependable and consistent
- Trustworthy and discreet when handling sensitive business and client information
- Comfortable operating as a generalist across multiple, varied business lines
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Nice To Haves
- You genuinely enjoy being the person who makes everything run — the "right hand" who can jump in wherever they're needed.
- You find satisfaction in bringing order to chaos, and you're energized rather than overwhelmed by juggling multiple priorities at once.
- You take ownership of your work without needing to be micromanaged, and you naturally think a step ahead.
- You're excited by the idea of using AI tools to work smarter, not just faster.
- You want a long-term role where you can grow into a true executive partner for a busy, ambitious business owner.
Responsibilities
- Schedule and manage property showing appointments
- Prepare offers and coordinate document signings
- Manage transaction paperwork end-to-end using ZipTag, Transaction Manager, and MLS
- Manage and organize incoming/outgoing email
- Own calendar management, including scheduling and coordinating appointments and meetings
- Provide full business support, stepping in to handle tasks across the business whenever needed
- Bring structure and organization to daily operations
- Oversee tasks and projects across the client's multiple businesses (real estate, assisted living, construction/investing)
- Anticipate needs proactively — preparing documents and materials ahead of meetings without being asked
- Manage competing priorities and shifting demands across ventures
- Create marketing materials and content using Canva
- Manage and maintain social media presence
- Identify repetitive, "grunt work" tasks suited for automation
- Build and maintain AI agent workflows (using tools like ChatGPT) to handle recurring tasks
- Review and quality-check AI-generated output before it reaches the client
Benefits
- No benefits package included
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
