Real Estate Specialist

Stanford Health Care•Menlo Park, CA

2d•$48 - $63•Hybrid

About The Position

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. You’re naturally curious, energized by solving complex puzzles, and excited to shape the spaces where worldclass care happens. This role is your launchpad into high impact real estate strategy—where your analysis directly informs how Stanford Health Care grows its clinical footprint. In this role, you support site selection, acquisitions, and portfolio decisions by turning market data, financial modeling, and stakeholder insights into clear, actionable recommendations. You’ll work in a hybrid environment, collaborate with facilities and clinical teams, and build the foundation for a long term career in real estate strategy. The Real Estate Specialist operates as a senior individual contributor, overseeing routine and moderately complex lease renewals, amendments, and landlord interactions across Stanford Health Care, Stanford Medicine Children's Health, Stanford Health Care Tri-Valley, and Stanford Medicine Partners. As a shared service, this role ensures continuity of critical facilities, protects organizational interests in negotiations, and maintains accurate portfolio data to support enterprise-wide real estate strategy. The Specialist provides input to operational goals and may lead small projects or initiatives within the real estate function. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities of operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care. The Real Estate, Transportation & Strategy business unit oversees the strategic management of real estate, transportation services, exterior management, and facilities business and strategic initiatives at Stanford Health Care. By managing a diverse real estate portfolio and providing essential transportation solutions, they enhance operational efficiency and support the organization's mission through effective budgeting and strategic initiatives. Real Estate & Transactions manages the real estate strategy and portfolio for Stanford Health Care. This team negotiates real estate deals, oversees property leases, and ensures compliance with legal requirements, supporting the organization’s growth and operational needs.

Requirements

Strong analytical and financial modeling skills (Excel, market tools like CoStar)
Clear communication and visual storytelling (PowerPoint)
Comfort working with ambiguity and multilayered data
3-5 years’ experience from consulting, brokerage, project management, corporate or healthcare real estate
Three (3+) to five (5+) plus years in Real estate, leasing, or property management experience; strong communication and organizational skills is required.
Strong organizational skills with attention to detail and ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); experience with SharePoint, Teams, or similar collaboration tools a plus.
Strong written and verbal communication skills, with the ability to prepare polished deliverables.
Ability to track deadlines, manage workflows, and ensure follow-through on team commitments.
Service-oriented mindset with a proactive approach to supporting team efficiency.
Collaborative and flexible, with the ability to work effectively across diverse Real Estate and business operations teams.

Nice To Haves

Prior experience in real estate or healthcare environments preferred.

Responsibilities

Conduct market research and comparative site analysis to support acquisition decisions
Build reports, dashboards, and presentation materials for leadership
Join site tours with facilities teams to evaluate real world opportunities
Support negotiations by organizing data, financials, and documentation
Translate incomplete or ambiguous (“nebulous”) information into clear insights
Manage routine lease renewals, amendments, and option exercises to ensure uninterrupted occupancy of critical facilities.
Track key lease dates and obligations, coordinating with Lease Administration and internal stakeholders to ensure timely execution.
Support due diligence activities for standard transactions, including document review, site walkthroughs, and coordination with brokers and legal counsel.
Draft and review lease abstracts, summaries, and approval materials, ensuring accuracy and completeness.
Prepare governance packages for renewals and amendments, confirming compliance with approval requirements.
Serve as an external-facing representative in day-to-day interactions with landlords, brokers, and property managers.
Build and maintain positive landlord relationships to position Stanford Medicine entities as a preferred tenant and counterparty.
Escalate complex or high-value matters to the Senior Specialist or Director while ensuring continuity in communication.
Partner with internal teams to align documentation and financial tracking with executed agreements.
Support the Senior Specialist and Director in preparing materials and responses for executive stakeholders.
Monitor assigned submarkets, keeping current on local rental rates, landlord practices, and broker activity.
Gather intelligence from brokers and landlords to surface trends, risks, and opportunities relevant to upcoming renewals.
Provide input to the Real Estate team on competitive activity and shifting market dynamics in support of broader portfolio strategy.
Contribute data and insights to inform leadership on renewal negotiations and planning.
Maintain accurate, audit-ready records in the Real Estate Database, including lease terms, key dates, and landlord contacts.
Ensure transaction files, approvals, and supporting documentation are organized and compliant with governance standards.
Track critical deadlines (renewal notices, amendment approvals, expirations) and proactively flag potential risks.
Adhere to established templates, SOPs, and documentation standards to promote consistency and reliability in reporting.
Assist with the preparation of concise, high-quality materials for leadership and governance bodies.