Real Estate Specialist I

City of Atlanta • Atlanta, GA

6d • Onsite

About The Position

This position is responsible for developing and implementing real property and facilities inventory systems, administering and coordinating contracts related to the use of city-owned facilities, and preparing specifications for contract negotiation and processing associated paperwork. The role involves overseeing and operating assigned neighborhood centers and other city facilities, ensuring their cleanliness and operational status, and managing property-related maintenance. It also includes providing leasing information to potential tenants, verifying their qualifications, preparing lease agreements, coordinating move-in/move-out processes, and managing the use of shared facilities. The specialist will collect payments, provide financial reports, maintain records of contracts and leases, and prepare amendments and legislative documents. Administrative support for a comprehensive real property and facilities inventory system is also a key function.

Requirements

• High school diploma or General Equivalency Diploma (GED).
• 2 years of progressively responsible commercial property management experience or any equivalent combination of education, training, and experience.
• Valid Driver’s License.
• Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
• Knowledge of inventory practices and procedures.
• Knowledge of commercial property management principles and practices, including general management skills to manage real property assets.
• Detail-oriented and organized.
• Excellent interpersonal skills with good customer service skills, able to communicate and interact with tenants, vendors, contractors, elected officials, management, employees, members of the public.
• Excellent verbal and written communication skills.
• Ability to draft lease agreements.
• Must be able to make recommendations based on findings.
• Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly to include taking necessary remedial actions.
• Ability to read, understand and interpret financial reports and related materials and assemble information and make written reports and documents in a concise, clear and effective manner.

Nice To Haves

• 2-3 years of progressively responsible business and/or real estate or commercial property management experience.
• Commercial Leasing and Property Management Certification
• Real Estate License

Responsibilities

• Oversee and operate the neighborhood centers and other city facilities assigned.
• Tour property and grounds daily to ensure cleanliness and that equipment and life safety systems are operational.
• Request and schedule property-related maintenance to ensure all equipment systems are operational and maintained properly.
• Submit work order requests using the Maximo system.
• Provide potential tenants with leasing information and a tour of the facilities and available space.
• Consult with prospective tenants to verify 501c3 status, if applicable, registration with the Georgia Secretary of State Office, required licensing, financials, rental history, and references.
• Prepare proper paperwork and lease agreements for review and approval; obtain signatures from management and tenants.
• Coordinate move-in/move-out dates, materials, and processes.
• Schedule and manage the use of shared facilities, such as meeting rooms or multipurpose rooms.
• Collect deposits and rental payments from tenants.
• Provide monthly financial reports for the neighborhood centers and other city facilities, if assigned.
• Maintain record files on contracts, lease agreements, amendments, bookkeeping records, and other paperwork required.
• Prepare amendments, contracts, and legislative documents regarding assigned city properties and related matters, including typing, reviewing, photocopying and distributing to appropriate personnel and/or departments.
• Provide administrative support in the development and implementation of a comprehensive real property and facilities inventory system.
• May perform other duties as assigned.

Benefits

• The job description mentions that the City of Atlanta is an Equal Opportunity Employer and provides reasonable accommodation for qualified individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED