Real Estate Specialist-Auditor

Pottawattamie County • Council Bluffs, IA

1d • Onsite

About The Position

Pottawattamie County Auditor's office is excited to announce the hiring of a Real Estate Specialist. The Real Estate Specialist is a full-time, non-exempt position. Responsible for researching and processing property transfers and ownership information, review of legal descriptions, and the updating of information on real estate records.

Requirements

• Ability to pay close attention to detail, while managing frequent interruptions while performing job duties.
• Ability to spot discrepancies in legal descriptions and land surveys.
• Knowledge of and the ability to maintain departmental policies, practices, and standards.
• Knowledge of general office practices and procedures.
• Basic keyboard and typing skills.
• Ability to research, analyze, and extract data from maps and other legal documents.
• Ability to make decisions in accordance with laws, rules, regulations, and departmental policies and procedures.
• Ability to operate a personal computer and other general office equipment.
• Ability to maintain accurate and complete office records.
• Regular and reliable attendance at work reporting location is essential to this position.
• Ability to read property legal descriptions and to interpret information.
• Must possess effective communication skills including written, verbal, and listening skills.
• Ability to complete other duties as assigned.
• Must possess a high school diploma or GED equivalent.
• Must be able to become a Notary Public and maintain it during the course of employment.

Nice To Haves

• Preferred knowledge of legal documents related to real estate transactions.
• Knowledge of real estate process is beneficial.

Responsibilities

• Maintain accurate records of real estate documents, legal descriptions, and ownership; maintain electronic real estate transfer records.
• Approves, locates, describes, and puts data into final form from computer entries (Tyler software), ensuring all data is correct.
• Reviews legal documents from the Recorder’s Officer, (e.g., warranty deeds, quit claim deeds, contracts, condemnations, etc.); identifies location of parcel(s) designated in the legal description utilizing real estate computer system; determines actions necessary to update real estate file including owner changes and parcel division, return to, or removal from, tax roll.
• Review land surveys and legal descriptions for the accurate processing and recording of documents for property splits, combinations, transfers, and plats.
• Provide excellent constituent service.
• Respond to telephone, email, and counter inquiries regarding real estate ownership information and legal descriptions.
• Provide assistance by researching plat books, transfer books, and other legal documents to provide property history and to verify the accuracy of information.
• Prepare various departmental reports from recorded documents according to established procedures.
• Perform other duties as directed or as the situation dictates.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED