URGENT: Real Estate & Short-Term Rental Bookkeeper (experience in US bookkeeping is required)

WorkStaff360

About The Position

The Real Estate & Short-Term Rental Bookkeeper maintains the company’s QuickBooks Online records and financial reporting for each investment property and the overall real estate portfolio. The role includes weekly transaction categorization and property allocation, booking-platform revenue tracking, receipt collection, and weekly property-level financial reports. It also includes monthly reconciliations and closeouts, quarterly reviews, year-end support, and coordination with the company’s CPA or tax professional. The bookkeeper records and tracks real estate acquisitions, sales, loans, mortgage payments, capital improvements, fixed assets, and depreciation based on CPA guidance. They maintain consistent accounting categories and property-level records, develop standard operating procedures, identify workflow automation opportunities, and proactively address discrepancies or missing information. The schedule is 40 hours per week, Monday to Friday, 9 AM to 5 PM Pacific Standard Time. Compensation increases by tenure: $5 USD per hour during weeks 1–6, $6 during weeks 7–12, and $7 from week 13 onward.

Requirements

At least 3 years of bookkeeping or accounting experience.
Strong proficiency with QuickBooks Online.
Experience bookkeeping for real estate investments, property management companies, or short-term rental businesses.
Understanding of Airbnb, VRBO, Booking.com, and other short-term rental revenue and payout structures.
Experience with bank and credit card reconciliations.
Ability to prepare property-level profit and loss statements.
Understanding of real estate acquisitions, property sales, mortgage accounting, and fixed assets.
Strong Microsoft Excel or Google Sheets skills.
Excellent organizational skills and attention to detail.
Ability to work independently and meet reporting deadlines.
Strong written and verbal English communication skills.
Ability to maintain confidentiality of financial information.

Responsibilities

Review and categorize banking and credit card transactions weekly in QuickBooks Online, allocating income and expenses to the correct rental property.
Review Turno, Amazon order and purchase histories, and booking platforms—including Airbnb, Booking.com, Hospitable, VRBO, and direct bookings—to allocate property expenses and rental income accurately.
Track platform fees, refunds, cancellations, cleaning fees, and other booking-related adjustments; classify operating expenses consistently across properties.
Identify transactions requiring clarification and proactively request additional information.
Prepare and deliver weekly reports covering property-level and portfolio revenue, expenses, net operating income, period comparisons, and unusual expenses, missing transactions, or discrepancies.
Collect, organize, retrieve, and match receipts to QuickBooks transactions and properties; maintain digital financial files and follow up on missing receipts.
Reconcile bank accounts and credit cards monthly, review transaction allocations, complete monthly closeouts, and prepare property-level and company-wide financial statements and reports as needed.
Perform quarterly financial reviews and reconciliations; identify duplicate transactions, incorrect classifications, and missing expenses; assist with year-end closing and provide records to the CPA or tax professional.
Maintain records of loans, mortgage payments, principal reductions, and interest expenses.
Record real estate purchases, including purchase prices, closing costs, loan balances, and initial capital contributions; maintain separate accounting records for each investment property.
Track capital improvements separately from ordinary operating expenses and record property sales, closing costs, mortgage payoffs, and related transactions.
Maintain fixed-asset and depreciation records based on CPA guidance and assist with financial documentation for refinancing, acquisitions, and sales.
Maintain QuickBooks Online and property-level accounting structures, consistent expense categories, and reporting procedures.
Identify opportunities to automate recurring bookkeeping tasks, develop written SOPs, recommend workflow and reporting improvements, and proactively identify financial discrepancies.