Real Estate Sales Listing Coordinator
About The Position
Listing Coordinator for WA's Top-Producing Real Estate Team Do you have a talent for keeping projects organized, deadlines on track, and details from slipping through the cracks? Are you someone who enjoys creating order in a fast-paced environment where no two days are exactly alike? If you're energized by responsibility and take pride in getting things right, this could be the opportunity you've been looking for. Team Kelli Lang RE/MAX Gateway, Washington's #1 RE/MAX team, is seeking a Listing Coordinator to support our growing real estate business. While we prefer an in-office team member, remote candidates will be considered for the right fit. This role is ideal for someone with real estate experience, MLS knowledge, or a strong administrative background who enjoys solving problems, managing moving pieces, and staying several steps ahead. We are looking for a proactive professional who can confidently take ownership of the listing process and help ensure every property launches successfully. As our Listing Coordinator, you will oversee the journey from signed listing agreement to active market status. You'll coordinate timelines, manage listing information, prepare pricing materials, work with vendors, and ensure every detail is accurate, compliant, and completed on schedule. We're looking for someone dependable, resourceful, and highly organized who enjoys supporting clients and teammates while delivering an exceptional experience. If you're motivated by excellence and want to be part of a team known for outstanding service and results, we'd love to hear from you. Hours will be based on Pacific Time business hours.
Requirements
- Strong technology skills and comfort learning new systems
- Excellent written and verbal communication skills
- Highly organized with exceptional attention to detail
- Ability to manage multiple deadlines and priorities with minimal supervision
- Professional, confident, and client-focused demeanor
- Strong analytical thinking and problem-solving abilities
- Self-starter who takes ownership of responsibilities and follows through consistently
- Adaptable and comfortable working in a dynamic, fast-moving environment
- Ability to make sound decisions and exercise good judgment independently
- Process-oriented with a commitment to accuracy and quality
- Collaborative team player who values accountability and shared success
- Dependable communicator who values efficiency, consistency, and attention to detail
Nice To Haves
- MLS and Washington State real estate contract experience preferred
- Previous experience in real estate, transaction coordination, administration, or a customer service role preferred
- Experience with Authentisign, ShowingTime, Follow Up Boss, or similar real estate platforms is a plus
Responsibilities
- Maintain and update real estate systems and databases, including CTE, Follow Up Boss, Nekst, and Paperless Pipeline, ensuring accuracy and consistency
- Prepare, organize, and monitor listing paperwork using Transaction Desk and Authentisign
- Act as the primary point of contact for sellers during the pre-listing process, providing guidance and clear communication throughout each step
- Enter and verify MLS listing information, photos, documents, and marketing remarks while ensuring compliance and attention to detail
- Schedule and coordinate staging, photography, signage installation, lockboxes, and other listing-related services
- Communicate effectively with title companies, escrow officers, vendors, agents, and internal team members to keep timelines moving smoothly
- Track listing progress from contract signing through market launch and maintain accurate internal records
- Provide a professional, concierge-level experience that helps clients feel informed, supported, and confident
- Ensure all listings meet brokerage, MLS, and local association requirements
- Continuously look for opportunities to improve systems, workflows, and efficiency
- Identify potential challenges early and take action to resolve them before they impact the client experience
- Support the team's commitment to exceptional service and operational excellence
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
