Real Estate Office Administrator

Coldwell Banker River Valley, REALTORS•Winona, MN

1d•Onsite

About The Position

The Office Administrator position requires an energetic, positive person to be the first point of contact for our customers and real estate agents, handling incoming calls, maintaining the reception area, handling incoming/outgoing mail, and providing general administrative support. The goal is to serve our customers with the highest level of professionalism, integrity, and friendliness.

Requirements

Excellent interpersonal skills
Pleasant phone manner
Proficiency with Microsoft Office
Great attention to detail
Professional presence in appearance, actions, and personal demeanor.
Ability to prioritize and handle multiple tasks in a fast-paced environment.
Self-motivated and team-motivator.
Must demonstrate a high degree of time management and organizational skills.
Be able to relate and communicate effectively with an array of personalities and cultures.
Positive attitude and a willingness to do whatever it takes to get the job done right.

Nice To Haves

An associate's degree in Administration or two years of office experience is preferred.
Customer service experience
Ability to read real estate contracts are a plus.
Willingness to learn real estate-specific software.

Responsibilities

Handle the day-to-day activities within the office, such as answering calls, taking messages, scheduling meetings, and special projects as assigned.
Processing transactions in a timely manner, including inputting new listing data, maintaining changes and status updates to current listing inventory, receiving, recording, and processing earnest money deposits, and receiving and processing closing documentation.
Assisting agents as needed.
Maintaining and troubleshooting office equipment if issues arise. If unable to resolve, contact the appropriate vendor.
Help keep our office looking professional and uncluttered, always working to provide a positive first impression.