Real Estate Executive Assistant/Office Manager

KIAWAH RESORT ASSOCIATES, L.P. • Johns Island, SC

4d • Hybrid

About The Position

Kiawah Island Real Estate is seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to provide administrative and operational support to the Broker-in-Charge (BIC) and Director of Operations. This role is essential to the day-to-day success of our sales organization, serving as a trusted partner in managing office operations, agent support, reporting, events, and special projects across three office locations.

Requirements

• 5+ years of executive or administrative support experience, preferably in real estate or a professional services environment.
• Exceptional organizational, communication, and time management skills.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort learning new technology platforms.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, resourceful, and committed to providing outstanding customer service.

Nice To Haves

• Experience with MLS systems, Supra, payroll processing, or real estate brokerage operations.
• Experience coordinating events, meetings, and office operations across multiple locations.
• This position requires a collaborative, service-oriented professional who thrives on organization, anticipates needs, and takes pride in creating an efficient, polished, and welcoming workplace.

Responsibilities

• Provide executive administrative support, including calendar management, meeting coordination, and preparation of reports, presentations, and correspondence.
• Coordinate agent administration, including agreements, commission schedules, licensing records, referrals, onboarding, and business planning.
• Prepare and distribute sales reports, meeting materials, activity summaries, and other operational communications.
• Maintain office systems, databases, records, and operational tracking reports with a high degree of accuracy.
• Process payroll, invoices, vendor payments, commission documentation, and other administrative transactions.
• Oversee the Supra lockbox system and support MLS-related reporting.
• Coordinate office operations across three locations, including facilities requests, office moves, conference room scheduling, storage management, and vendor coordination.
• Plan and execute office meetings, training sessions, employee events, recognition programs, and special projects.
• Support new agent and employee onboarding, training logistics, and the summer intern program.
• Partner with the Director of Operations and department leaders to ensure efficient office operations and exceptional internal service.
• Provide front desk and customer support as needed while maintaining a professional, welcoming office environment.
• Perform additional administrative and operational duties as assigned.

Benefits

• Free gym membership
• Medical, Dental, Vision Insurance
• Health insurance rebates
• Employer provided short and long term disability insurance
• A complimentary Costco membership
• 401(k) with match available
• Paid vacation and sick hours
• Medical, Dental, Vision, Short Term and Long Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed