Real Estate Coordinator/Paralegal

Coates Field Service•Boston, MA

29d•Onsite

About The Position

Coates Field Service, Inc is seeking an experienced Real Estate Coordinator/Paralegal in Westwood, MA. This role will support the T&D Right of Way team in the MA region and provide right of way and real estate support for Transmission and Distribution line projects and ROW requests across the State. The position involves data maintenance in the project database, analysis of legal documents, examination of right of way files, and engagement with landowners to mitigate encroachments. The role also includes investigating, negotiating, and acquiring leases, licenses, and permits, and potentially acquiring property rights for projects. A key responsibility is reviewing title information to create easements and other land acquisition documents, and preparing database reports. The position also handles quality control of easement documents, filing of original documents, processing mail, and identifying concerns with title information. Coordination with field personnel, landowners, clients, vendors, and government agencies is also part of the role.

Requirements

Experience in Microsoft Office Suite (Excel, Word, Outlook, etc.)
Ability to read title reports
General understanding of design sketches and legal descriptions
Knowledge of land and right of way acquisition processes and documentation, including the process of optioning land rights
Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses, etc.
Meticulous attention to detail

Nice To Haves

Undergraduate degree in business, communications, or related field
Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc.
Knowledge of cloud-based applications such as OneDrive or similar cloud based applications

Responsibilities

Responsible for data maintenance in the project database, including generating accurate reports, bulk data manipulation, and dissemination
Analyzes legal documents to assure that all have been properly executed and notarized
Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions
Reads design plans/sketches to understand land rights needed
Engages landowners to mitigate encroachments on rights of way
Investigate, negotiate, and acquire leases, licenses, and permits for Networks infrastructure, staging areas for storm or construction lay down areas, railroads & canals crossing permits
Potentially negotiates and acquires property rights required for transmission and distribution projects.
Reviews title information to create easements and other land acquisition documents accurately
Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
Responsible for final internal quality control of easement documents and the filing of original documents in right of way records systems and county clerk electronic filing systems
Creates and processes large quantities of both inbound and outbound mail
Identifies concerns with title information and refers these to appropriate client representative and/or legal counsel
Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records
Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies