Real Estate Closing Coordinator

Maymont Homes•Charleston, SC

17h•Onsite

About The Position

The Real Estate Closing Coordinator is responsible for facilitating the acquisition and disposition of Single-Family Residential (SFR) rental homes on behalf of the company’s investment platforms. This position serves as the primary coordinator throughout the closing process, ensuring all contractual obligations, deadlines, funding requirements, and compliance standards are met. The role acts as the central liaison between buyers, sellers, title companies, attorneys, lenders, and internal stakeholders while maintaining accurate records and managing closing documentation. Success in this role requires exceptional attention to detail, strong communication skills, critical thinking, and the ability to manage a high-volume transaction pipeline.

Requirements

High School Diploma or equivalent required.
Experience coordinating residential real estate transactions, title processing, escrow operations, or related real estate functions preferred.
Experience reviewing closing documents, settlement statements, and transaction files preferred.
Experience monitoring transaction pipelines and compliance processes preferred.
Strong understanding of residential real estate contracts and closing procedures.
Ability to reconcile and audit financial and legal closing documents.
Strong organizational, analytical, and critical-thinking skills.
Excellent written and verbal communication skills.
Ability to proactively identify and resolve transaction issues.
Strong attention to detail and accuracy.
Ability to manage multiple transactions simultaneously in a deadline-driven environment.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Familiarity with electronic signature and transaction management platforms.
Strong relationship-building and customer service skills.
Self-motivated with the ability to work independently and collaboratively.

Nice To Haves

Real Estate Salesperson or Broker License.
Experience as a Title Officer, Escrow Officer, Closer, Processor, or Real Estate Paralegal.
Notary Public certification or ability to obtain certification within six months of hire.
Experience with institutional real estate acquisitions and dispositions.
Knowledge of residential property management, renovation, or investment operations.

Responsibilities

Manage all administrative and transactional activities associated with residential real estate closings.
Coordinate acquisition and disposition transactions while ensuring contractual deadlines and contingencies are met.
Review, audit, approve, and execute closing documents in accordance with company policies and legal requirements.
Audit settlement statements against purchase agreements, CMS records, and applicable federal and state regulations.
Coordinate with Treasury to ensure timely wire transfers, funding requests, and receipt of proceeds.
Collect, maintain, and organize all required pre-closing and post-closing documentation.
Monitor transaction pipelines and manage closing timelines to achieve target close dates.
Reconcile and validate closing documentation for accuracy and completeness.
Utilize electronic signature platforms and transaction management systems to facilitate efficient closings.
Serve as the primary point of contact for closing companies, title agencies, real estate agents, attorneys, and internal stakeholders.
Proactively communicate transaction status updates and resolve issues that may impact closing timelines.
Maintain complete and organized transaction files and records.
Conduct quality control reviews to ensure compliance with company standards and procedures.
Assist with process improvement initiatives and technology enhancements designed to increase operational efficiency.
Support special projects, reporting initiatives, and departmental growth opportunities as assigned.
Ensure adherence to applicable federal, state, and local real estate regulations.
Maintain compliance with company policies, closing procedures, and audit standards.
Review closing documents for legal accuracy and completeness.
Identify, communicate, and escalate compliance risks or transaction issues as appropriate.
Maintain current knowledge of industry regulations and internal processes.
Obtain and maintain Notary Public certification within six months of employment.
Ensure accurate reconciliation of settlement statements and closing documents.
Coordinate timely funding and receipt of transaction proceeds.
Support the achievement of monthly acquisition and disposition closing goals.
Identify opportunities to reduce closing delays and improve transaction efficiency.
Maintain accurate documentation supporting financial and operational reporting.
Build and maintain productive relationships with title companies, agents, attorneys, lenders, and internal business partners.
Collaborate with Investment, Asset Management, Treasury, and Operations teams to facilitate successful transactions.
Assist with training, mentoring, and cross-training team members as needed.
Provide recommendations for process improvements, risk mitigation, and operational efficiencies.
Promote professionalism, accountability, and excellent customer service throughout the transaction process.
Perform other duties as assigned to support business objectives.