Real Estate Analyst

CDM Smith•Boston, MA

About The Position

CDM Smith is seeking a Real Estate Analyst to join its Corporate Real Estate Group. Under direct to moderate supervision, this team member provides administrative, financial, and analytical support for the company’s real estate portfolio, including rental payment processing, review of landlord statements and lease-related charges, maintenance of lease and vendor records, coordination of certificates of insurance, tracking of real estate documents and critical dates, and preparation of routine portfolio reports. East Coast candidates are strongly preferred, particularly those in or near Boston, Massachusetts, or Chelmsford, Massachusetts. The position may require domestic and/or international travel, with travel frequency depending on duties, responsibilities, workload, and project demands; required travel is 10% or less. The role uses CoStar Real Estate Manager and other applicable records and involves supporting portfolio initiatives, process improvements, audits, data-validation efforts, and special projects. CDM Smith states that it does not provide U.S. visa sponsorship for this position.

Requirements

High school diploma.
Four years of relevant experience.
Working knowledge of Microsoft Excel, Outlook, and Word.
Basic accounting skills and familiarity with invoices, balances, credits, and payment records.
Strong organizational skills and attention to detail.
Ability to manage multiple assignments and recurring deadlines.
Effective written and verbal communication skills.
Ability to identify discrepancies, follow established procedures, and escalate issues appropriately.
Equivalent additional directly related experience will be considered in lieu of a college degree.
Domestic and/or international travel may be required; travel is 10% or less.

Nice To Haves

Familiarity with CoStar Real Estate Manager or another lease administration platform.
Residence on the East Coast is strongly preferred, particularly in or near Boston, Massachusetts, or Chelmsford, Massachusetts.

Responsibilities

Review landlord statements, operating expense reconciliations, and lease-related invoices for completeness, accuracy, and consistency with available lease and payment records.
Process recurring and variable rent and other occupancy-related invoices accurately and within established deadlines.
Communicate with landlords, property managers, vendors, and internal stakeholders about routine account balances, missing documentation, payment status, credits, and other account inquiries.
Track sublease rental income, payments, and supporting documentation, and follow up on outstanding amounts as appropriate.
Research duplicate charges, missing credits, unpaid balances, billing inconsistencies, and other routine discrepancies; coordinate resolution and escalate material or unresolved items.
Enter, update, and maintain lease, property, landlord, vendor, payment, and insurance information in CoStar and other applicable records.
Generate and review standard portfolio reports, including rent changes, lease expirations, payment status, and document status, using the CoStar Real Estate Manager database.
Assist with collecting, organizing, and reporting data supporting the Real Estate Services budget and related financial reporting.
Distribute executed leases, amendments, and other applicable documents to the lease administration provider and track receipt, processing, and completion.
Maintain organized and complete electronic records for leases, amendments, notices, invoices, correspondence, approvals, and other real estate documentation.
Coordinate the collection, review, correction, renewal, and tracking of vendor certificates of insurance and related documentation.
Monitor assigned activities and open items, follow up to facilitate timely completion, and maintain appropriate supporting documentation.
Escalate material discrepancies, nonstandard requests, potential lease or payment issues, and unresolved matters to senior Real Estate Services staff.
Support portfolio initiatives, process improvements, audits, data-validation efforts, and other special projects as assigned.
Perform other duties and responsibilities consistent with the position.